subject: On-site Paper Shredding [print this page] For many companies, there is simply too much paper work to contend with to try and handle the shredding services themselves. That is why there is now an entire industry that has sprung up around the destruction of corporate documents. These paper shredding services are retained by law firms, doctors' offices, hospitals, and many other companies that have a large buildup of paper records.
When you're looking for a company that is going to destroy documents for your company, there are several options that are out there for you. You should look for a company that is going to offer on-site shredding service. This means that they will bring a high powered shredder to your location and help destroy your documents right on your premises.
This seems like a hassle to many people when they consider the presence of needless personnel on site. However, it is partially a security concern. When you are having documents destroyed, you are doing so in many cases to either adhere to certain laws or to reduce corporate liability in one way or another. When a company comes right to your location, you can verify and check that the documents are all being destroyed appropriately.
Also, anytime you are moving documents to another location, there are more possible places that something can go wrong. There have been many companies that have been successfully sued because they have even inadvertently revealed information belonging to their clients or customers. When you have the paper destroyed right at your office, you know that there is very little that can go wrong.
There is another reason to have the company come right to your location as well. Any company that is going to touch documents in your care which contain private information belonging to other individuals should be required to sign a confidentiality agreement before they are allowed to touch them. This applies to every person that will see the documents. When the company comes to your site, you can verify who that will be. When documents are taken of site, it is difficult to tell who will handle your paperwork eventually.
In many cases it is the law to destroy paper, even if you don't work in an industry like health care with specific laws to that effect. Any company that has a large HR department goes through many potential employees, doing credit and background checks on all of them. That information is also required to be destroyed.
