Advice On Shredding Legal Documents

When you work for or own a legal company, you are going to deal with documents every

single day which contain private information that actually belongs to your clients. One of the important responsibilities of a legal company is to find ways to protect that information. That is why so many legal firms hire the services of an onsite shredding company.

It is not just good practice as a legal company to be sure that you're taking appropriate steps to protect the private information of your clients. It is also the law. There are many laws which touch upon this topic in various industries, but the basic meaning is that private individuals always own their information, even when it is in the hands of another. That is why you have the responsibility to protect it.

Paper shredding companies are the best way to do this, because once a document is destroyed there is no way that the information contained in it could be leaked. That is also the reason that it is important to hire a company that is professional in this area, rather than attempting to do it yourself. Only the shredders used by shredding companies do a good enough job to ensure that information is destroyed forever.

On site companies also provide you with an added measure of security. In the past many paper shredding companies would come and pick up your documents to take them to a central location for destruction. The new trend is moving in the direction of onsite service. This is when a company will bring a van with large industrial shredders to complete the destruction of your documents right at your location.

This definitely provides you with a higher level of security. When your documents are out of your site, there is nothing that you can do which will ensure 100% that the information contained in them will remain safe. Even if you have the shredding company sign a confidentiality agreement, it is not really a certainty of any kind that the information will stay protected.

Confidentiality agreements should still be enforced even if the company that you are dealing with is going to come to your location to shred your documentation. It should be a simple matter to have someone draw up a standard and complete confidentiality agreement for you. Have every employee that comes to your site with the shredding service sign one before they are allowed to work.

by: Paul McDuffy

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