Attendee Registration Packages

Attendee Registration Packages

Attendee Registration Packages

Hosting a successful event or conference is a challenge for most event planners. This is especially true for mammoth events which involve thousands of delegates and can last for up to a week or more. An important constituent of any event or conference besides the logistics, food, event design consist of attendee registration details. Though attendee registration may seem an unimportant part of a conference in relation to its other aspects, the reality is registration forms the back bone of any event.

The smooth handling of the registration process ensures the all the delegates are efficiently dealt with during the registration process and an accurate report can be culled on the number of persons actually participating in the conference. It is therefore advisable that attendee registration details are handled with due care and diligence and best of all be outsourced to a professional agency handling conference delegates on a regular basis.

The benefits of outsourcing event registration formalities are:

Set up registration website: an agency handling delegate details will be responsible for setting up the website for participants to register their details so that they can be contacted for further confirmations and payments processing.

Receiving registration: besides accepting website registrations, participant registration can be via telephones, personal walk ins and other means. The agency will handle registrations pouring in from all quarters and compile them into a single database.

Providing email, phone and other communication support: to the participants of the event and acting as a liaison between your organization and the attendees for any conference information.

Sending out confirmation messages and venue details: to the attendees well in advance of the event so that there is no confusion or room for any errors during the day of the conference.

Accept payments, process credit card information, cancel bookings, make refunds: on your behalf so that you are saved from the time consuming process of doing these tasks in house.

Sending out registration status reports: to your organization so that you know who your audience will be at the event without having to get involved in the registration, cancellation or other interim processes involved during registration.

Provide facilities for onsite registration, providing id badges, checking attendee details before ushering them into the venue is all taken care of by the agency handling attendee registration details.

Preparation and submission of closing reports at the end of the event which will contain all the revenue collected, the number of persons who attended the event, the absentees and any other relevant details pertaining to the event.

To conclude, attendee registration details need to be handled by professionals, especially if you plan to host any such future events and would like the same participants at your event. Professionally handled details will also help you build your conference database and be useful for future event planning. It will also ensure a positive image for your event if every participant detail is handled efficiently.

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