Benefits Of Document Management Software

Could your business benefit from document management software

? Are you considering acquiring document management software? Then this article is for you. This article will discuss common features and capabilities of high quality document management software. It will also discuss how this software can benefit your business.

Document Management Software - This software is a feature rich and innovative electronic document management systems, which can be found on the market today, with comprehensive functionality to suit any size of business. It's up to date and out of the box technology, simple administration and even simpler user interface make it a refreshing alternative to complicated and costly, consultancy driven applications of the past

Integration - This document management software can be installed into almost any Microsoft Windows network environment. It can be fully integrated with either SQL or Oracle databases and Windows Active Directory or LDAP security. This allows for perfect integration into almost every type of Canadian company's infrastructure.

Security - This software incorporates some of the most advanced transport layer security technology in use today. Boasting similar security levels that you would find in on-line banking, you can be assured that your documents are kept safe.

Capture - This document management software has capture capabilities built into the standard Client software, so there is no need to run one application for capturing and another for retrieving. This software supports thousands of input devices, with its support for ISIS, TWAIN and its integration with eCopy ShareScan, enabling you to send documents directly from your Multi Functional Device or Photocopier to the software.

Indexing - If documents aren't referenced correctly finding them again can be a time consuming process. This document management software can be set to perform Forms Recognition which allows the software to read information from the documents being scanned and fill the index fields for that type of document automatically. In addition, index information can either, be automatically imported from other systems, or documents can have full text recognition performed on them, so that you can search for a document based on its content.

Search & View - This document management software has comprehensive search and viewing capabilities. Search tools which include keywords, date ranges and wild cards ensure that you are never left looking for a file for more than a minute. The built-in file viewer allows you to display a file of nearly any format; including MS Office Documents, PDF, CAD and virtually any image format.

Compliance - Tools within this document management software like retention control, revision control and audit trail mean that your documents are stored in such a way that they can be audited and tracked if required by any governing bodies to assist in achieving compliance.

Customization - In the offices of today many different software applications are used to improve business efficiency. Therefore, finding a product that will integrate smoothly into your existing infrastructure is imperative. With document management software there are endless possibilities of customization, and linking of the program to your existing systems, which will ensure you are getting the best out of your investment.

by: Kevin D'Arcy

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