Bulk Document Scanning Provides Easy Data Access

Documentation is one of the important aspects of working in an office

. For every industry to work in a disciplined and orderly way, documenting the work and activity is vital. As the work increases, documentation also has a direct influence and increases exponentially. Handling the documentation becomes a big headache in such cases. paper document scanning comes to the rescue in such circumstances.

Paper document scanning is a process in which all the documentations in the hard copies is scanned and converted to soft copies in the form of digital images and then stored in with CD/DVD or any other magnetic storage device. This brings a great order in the documentation process. Offices need to dedicate a lot of storage space to store documents. As the documentation increases, storage space also needs to be increased. This can be minimized to a great extent by Document scanning and storage. Once the documents are scanned, the files can be stored effectively and for easy accessibility. This not only eases documentation process but also can increase the productivity of the staff. Additionally, storage in soft copy can reduce additional work of photocopy, fax, transport of mail etc.

Paper document scanning process includes scanning of documents, photographs, microfilms and drawings. bulk document scanning is also possible for high volume of documents. These documents once scanned can be saved in PDF or OCR format to facilitate easy editing of the documents. Other storage formats are JPEG, GIF, BMP and TIF etc. Internet ready format like XML conversion is also possible. Scanning of documents can be done for paper sizes ranging from A0 size to A8 size, foolscap and legal etc. Further, maps, blue prints and mechanical drawings can also be scanned.

After the scan process is completed, the documents are indexed for easy accessibility. Then it is transferred to a CD or a DVD, file serves or any other convenient media.

Data Scanning and storage is found to be comfortable and organised than paper documentation.

by: Jassica Thomson

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