Document Scanning Services

Document scanning and imaging services can transform your paper piles into text-searchable digital images

. Instead of dealing with file cabinets or off-site storage, your documents can be filed digitally to a DVD, SFTP or online in the web-based document storage solution.

You can save time by finding documents faster.

Save money by reclaiming valuable office space and reducing paper costs. And save yourself a lot of headaches by handing your project over to a scanning company who can turn your project around quickly and accurately.

Lets see how a Document Scanning works:

Picked Up From Your Office: Most of the offices have loads of paper documents, collected in boxes or stored in office cupboards. And those documents are picked up from your location by a courier or by UPS or FedEx.

Delivered to Conversion Center: Now those picked paper documents is delivered to conversion center where all staples and bindings are removed. And documents are arranged according to there shapes and sizes. Then the paper documents are sent to be scanned at one of the off-site, high-tech, secure conversion centers.

Scanned at High Speed: Here the scanners can quickly scan and convert any volume of paper documents into high resolution digital images. Since they are high-speed scans of approx of 10,000 pages an hour.

Indexed: Later these paper documents are index or "tag. Where each document is tag based on criteria you define. Search indexes later help to quickly retrieve a document.

OCR Performed: With using Optical Character Recognition (OCR), it makes each document image fully text-searchable so you can easily find it later.

Scan to PDF or TIFF: The document can be scanned and converted to searchable PDF files or TIFF images. OCR is used for searchable PDF's.

Online Access & Review: Throughout the scanning project one can review documents as they are converted and track the status of the project through an online account.

Stored Digitally: Once the documents are scanned, they need proper storage. And a electronic or digital storage is the best way to store documents. Since it make it easy to find document and manage with special access to information. Therefore the document images can be stored to DVD, SFTP or hosted online in secure web-based document storage solution.

Destroyed or Returned: At the end of document scanning project, choose to have your original paper documents returned or shredded.

This is the whole process how Document Scanning works, which might feel complex for normal office but easy and simple for Document Scanning Service providing company. Thats why it is advisable to avail the service of Scanning & Documents Archiving rather trying to do it by you!

by: Mike

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