Enterprise Content Management For Legal Services Industry
One of the most daunting challenges that a Legal professional faces in today's world is the access to right information at the right time
. They sit atop a pile of information that has been generated over the period of time, i.e. information ranging from Client documents and various compliances to daily research and case archives. This is tons and tons of information which exists in state of chaos, limiting the ability of leveraging the true value of content for better knowledge sharing, and increased efficiency.
To overcome this hurdle, Law firms across the Nation are replacing their existing IT infrastructure with the renowned Microsoft Portal technology - SharePoint.
Some of the key features of sharepoint that are currently being utilized by the legal industry are Intranet / Extranet, Search, Workflow implementations, Document management, Collaboration sites, Blogs and wikis, with "Search" feature being a favorite for very obvious reason. A simple Web based search helps you find the most relevant information and that too in fraction of time. You can search through a number of sources, i.e. documents, records, SharePoint sites, libraries, wikis and so on.
However, Microsoft office SharePoint Server out of the box features were build to meet the generic industry requirement, and thus they do not specifically cater the legal industry needs. Microsoft partners with specialized capabilities would help you meet the requirements with specific solution build by customization of the product.
SharePoint Engine is a New Jersey based Gold Certified partner of Microsoft and specializes in Enterprise Content management systems based on Microsoft SharePoint and related technologies. Utilizing these tools, we help our clients meet one of the most daunting challenges of the information age - i.e. collection of data and making the best out of it.
We help our clients implement Microsoft SharePoint across their organization, providing them with custom SharePoint solutions, Portal development, migration of existing systems to SharePoint, out of the box installations, internet facing SharePoint sites, consulting, etc. All in all we are a one stop SharePoint shop for all your data management requirements.
The most important users of an enterprise content management system are the content creators. All areas within the system have to be analyzed carefully to see what effect they have on the work done by the content creators. They need to have full access to all features to properly set up the system and make sure it is working for everyone who will use it. All systems should allow multiple users as well as non-technical authoring, single sourcing, have powerful linking capabilities, capture metadata, and be easy to use and maintain.
The enterprise content management systems must produce pro-active reports to be used by users as well as administrators. Publishing of the reports is another aspect to be carefully considered and the style sheets, page templates and ability to support multiple formats have to be analyzed.
The enterprise content management systems should be user-friendly and content must be easily tracked by good usage statistics. It should be easily accessible and easy to navigate; content must be able to be viewed using any browser. It is essential to train personnel to use the system effectively. The scalability of the enterprise content management system, the IT constraints and the resources required to install the system have to be clearly discussed and determined.
We can be reached at info [at] sharePointengine.com for a free health check of your existing IT infrastructure.
by: Joy Brain
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