Factors Affecting Computer Rental Prices

Factors Affecting Computer Rental Prices

Factors Affecting Computer Rental Prices

To fulfill temporary technology requirements, more and more companies are opting for computer rentals. The computer rental industry is growing at a rapid pace and many companies have sprung up to provide cost-effective rental solutions. If you are looking to rent computer equipment, then you should be aware of the factors that determine rental rates. Here is a discussion of some of these factors.

Rental period

The prices of computer rentals depend to a large extent on the duration of your rental period. Computer rentals generally cost less when you rent computers for a longer duration of time. A long term contract allows companies to save on recurring expenses such as the cost of installation, delivery of the computer equipment and returning the equipment at the end of the rental period.

Technical specifications

The more high-end, newer the systems you rent the higher the rental cost. The latest, advanced models are feature-rich and businesses prefer to rent these to remain technology competitive. Older models generally do not support new applications and software and hence are not preferred. The rental prices of latest models are high as compared to the older models. Some rental companies also offer used computers for sale to businesses that want to own computers but have very modest budgets.

Value of the equipment

Rental prices also depend on the market price of the equipment when the company bought it. Computers manufactured by renowned brands such as Sony and Apple cost significantly higher than other brands. To recover this extra expense, rental companies generally rent such computers at higher prices.

Competition

Competition also plays a key role in deciding computer rental prices. If multiple rental companies are concentrated in a particular area, then you may observe a cost-cut among providers to attract customers. On the other hand, if there are just one or two rental companies in a particular area, you may have to settle for the rental rates, high or low, as charged by these providers.

Size of your order

The number of computers that you decide to rent has a huge impact on the rental prices. If you rent computers in bulk, companies can offer you heavy concessions on rental prices. On the other hand, renting a single computer may not fetch you any discounts. Also, many rental companies offer free maintenance service on bulk orders.

Availability of products and equipment delivery location

The demand-supply condition also plays a major role in deciding computer rental prices. Computer systems that are not available easily generally cost higher as the rental company will have to specially source them to meet unique business requirements. The location where the rented equipment must be delivered also determines rental rates, though this is more so in the case of local rental providers without a large, national distribution network. Bigger rental companies have operations in most major business hubs, so equipment delivery is not that big an issue when compared to smaller, local rental providers.

All these factors play a vital role in determining the rates charged by computer rental companies. Apart from these, there may be other factors that influence the prices of computer rentals from time to time, including tax rates and economic downturns.

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