Fleet Management Software: A Contemporary Tool

As public and private sector auto and truck fleets have grown into the hundreds

, even the thousands, computer programs known as fleet management software have become an essential executive tool. Sometimes referred to as a fleet information management system (FIMS), a comprehensive fleet management software package enables an organization to track every aspect of vehicle control, from purchase to maintenance to disposal.

Depending on the size of the operation, companies may design their own fleet management software. Larger corporate and government clients tend to purchase a package from one of the companies that sell them, however, and can tailor it to the customers needs. Fleet management software originated on mainframe computers in the 1970s and moved to personal computers in the following decade as they become practical. In recent years, these programs have begun to migrate to SaaS (software as a service) models, in which the data are cloud-based.

Useful fleet management software programs monitor assets, so management can identify depreciation of its fleet and choose when to replace trucks and cars at the optimal time of their productive life. Software programs that inventory parts and schedule maintenance for all elements of the fleet are essential.

Most agencies and businesses install global positioning system (GPS) hardware on each of their vehicles, which ties them to a central tracking base. Through global positioning satellites, an organization can perform Internet-based tracking of the fleet, so executive managers know where all the pieces are at any time.

Fuel purchasing is another function that fleet management software tends to monitor. Accurate fuel card reconciliation can identify potential errors and dishonesty. Careless or cheating operators surface when a fleet management program tracks gasoline purchasing on all vehicles. If a driver inadvertently records an incorrect odometer reading, or a vehicle may be leaking fuel with potentially dangerous consequences, close tracking by fleet management software may catch the problem in time.

For companies and public agencies that manage trucks, fleet management encompasses insurance, tax, and safety overhead, as well as adherence to federal regulations. Fleet management softwares that account for these details are all but essential for comprehensive recordkeeping. In the case of oceangoing vessels, separate management companies may oversee crew, maintenance, and operations, so the owner can concentrate on cargo booking.

Fleet management software programs that can generate immediate reports from incoming data are particularly popular among clients. The best ones compile run reports by driver, vehicle, fleet, and team. In-house accounting and external insurance providers also find such information useful.

At times known by the term on-demand software, SaaS shifts fleet management software and information it gathers to a cloud. The fleet owners IT costs will typically fall, and it can also reduce support and maintenance expenses for hardware and software.

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by: sambolick119

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