Get Rid Of The Duplication Problem In Outlook

It is commonly seen how the MS Outlook email account always filled with emails

, notes, drafts, contacts and other components. As far as the corporate and business sectors are worried, one cannot stop the e-mail account from getting flooded by the emails as numerous emails are being dealt every day. It is quite normal to get duplicate emails if you are using Outlook regularly. You may often feel disturbing when you see that your email account has bombarded with duplicate entries over and over. Generally duplicate items may be the consequence of actions taken outside of your normal day-to-day procedures. When we import data into PST file it creates duplicate entries in email account of Outlook.

The repeated occurrence of duplicate email entries may slow down the performance of MS Outlook which might further lead to affect the entire communication. Moreover, it has also been observed that after a user performs types of operations like reading, deleting or jumping from one folder to another may lead to malfunctioning of the e-mail application. If the email application functions unusually then the occurrence of duplicate entries might be possible. Again, duplicate items occupy extra space causing bigger storage issues in Outlook. It increases the workload and limits the capability of email client. Another possible reason for duplicate items might be small email server bandwidth, compression, or the enlargement associated with emails. It is recommended to keep sufficient bandwidth and the server should be updated regularly so which no such issue can come forward.

Following steps are proposed to overcome the problem of duplicate emails within Outlook email account. This procedure helps the users to remove duplicate contacts and additional items from Outlook.

1. Point to the current take on view menu of Outlook 2007 and 2002, then click to change folder view to table type view.

2. Right click to the column heading and choose field chooser.

3. Now modified heading could be dragged to the desk heading.

4. Verify that duplicate items possess a unique data from original group of items. Now, if it is unique click modified heading to ensure that items can be sorted.

5. Select first item in the set to delete and scroll to last product in set that has to be deleted, click last item by holding SHIFT key.

6. Now press delete permanently and delete entire chosen items.

The above procedure depicts the manual way of duplicate removal from Outlook email account. If this method gets into vain, then you need to take the help of Outlook duplicate remover which will eliminate all the duplicate entries including emails, contacts and other elements. Such third party tools work in searching duplicate entries in detail from the selected folders. Once the tool recognizes the duplicate entries it flags it and eliminates or moves it to the sub folder. There are several such 3rd party Kernel for outlook duplicate software tools which supports in removing all duplicate emails, contacts and other items from Outlook and will clean all repeated messages very quickly.

by: Leigh Holmes

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