Getting the right laser printer

Any business looking to succeed and build healthy profits must consider its core costs

. Every penny saved is a penny earned and by only paying for services and products that they actually need, a business can be sure that money isn't needlessly wasted.

Firstly, it's worth looking at all the company's overheads. With the digital revolution in full swing, you need to ask whether it's really necessary to have a physical office space.

If you run a small company with just a few people, then you may get by just fine working remotely from home. And if you do feel the need for an actual office space, make sure you're only paying for the space that you need. It may even be worth hiring a few desks in a shared office environment to help keep costs down.

Then there's the issue of equipment. Regardless of whether you're a small home-based business or a multinational conglomerate, any 21st century business needs to have a proper networked office setup, with reasonably high-spec computers and all the associated peripherals.

Now, if you operate a graphic design business or one that needs to give out plenty of documents to potential clients, the chances are you'll need a high quality colour printer in-house as you'll probably need to output a lot of detailed images.

However, if you operate a business-to-business online operation with just the occasional need to print out reports, emails and such like, then you'll probably get by just fine with a simple black-and-white laser printer.

That said, however often (or little) a business makes use of printing facilities, it's important for the documents that they print to be of a high quality. After all, neither potential nor existing clients are going to be very happy if they receive any printed documents that are of a low quality. In fact, most will either feel that you're disrespecting them sending them such low quality documents, or that your business is fairly small fry, and not capable of delivering their needs.

Laser printers can produce vast quantities of work very quickly, which is especially important for businesses under pressure to produce work quickly and efficiently. You can presently get laser printers tailored towards either office or personal use with office printers being able to handle a higher volume of work. Black and white laser printers are also available, and provide an alternative for businesses needing to provide a wide volume of work that doesn't necessarily have to be in colour.

Ultimately, any business that's looking to survive in the long term needs to ensure its overheads are limited to the essentials, and it's important that companies only ever pay for what they need.

So why pay for an office if the three people in the company can work just as easily from home? And why pay for a top of the range colour printer when a simple black and white laser printer might be all that your business really needs? Whilst it's important for a business to be able to keep on top of all its printing needs, there is often no need to spend above and beyond your means when buying a printer.

Getting the right laser printer

By: Janine Barclay

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