Green IT and Document Software - The Awakening of Ecological Consciousness in Organizations

Green IT and Document Software - The Awakening of Ecological Consciousness in Organizations

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The perpetration of document application alternatives and the emergence of better efficient data centers are examples of what has been denominated "Green IT"

Throughout history overall society has experienced all forms of changes and those that have motivated more progression and alterations in the population have been, no doubt, related to the means by which we think. The historical truth that Galileo unveiled the earth moved around the sun was repudiated as mistake by a lot of of his contemporaries, though astronomy changed in virtue of the aperture of minds experienced by later generations.

Society has been formed the way it is thanks to this type of bickering. Controversies that have influenced all fields of science, technology, philosophy, and many more sectors. At times, nevertheless, we tend to be quite unconvinced and we want evidence testifying what visionaries have foreseen to go ahead to take action and correct our attititude.

That is indeed what has occured with regard to the nature. Until we were present witnesses of the side effects of climate change, we tagged warnings from environmentalists, scientists and all sorts of professionals as ignorant.

In any case, a couple of years ago, recycling became common in many homes, today we think more concerning the water we consume and firms have begun to put into practice plans of Corporate Social Responsibility contemplating steps to reduce energy usage and put a stop to the transmission of CO2 into the atmosphere.

The fact that businesses are betting heavily on this sort of policy has a whole lot to do with the demands of users, who are more and more bothered that goods or services purchased from a enterprise should have environmentally oriented conditions.

Green IT - The response to a public outcry

Logically these consumer demands have stimulated the world of Information Technologies, which has long been endeavoring to build greener technologies. The reply to this necessity has appeared as a concept: Green IT. This strand looks to consolidate all those applications that optimize the internal procedures of an enterpise and make it more productive at the same time it promotes a intelligent use of resources.

The operability of virtual environments, the use of software as a service (SaaS) and the appearance of way more efficient data centers are examples of what has been named Green IT. But there are many technologies that have existed for years, and if carried out, they could participate in a significant way to conserving our natural environment.

One of them is concerned with document program. According to IDC, European businesses spend an average of 300 euros annually per employee in printing and scanning services. Nevertheless, in a lot of sectors this number rises to 740 euros.

This economic information also has an impact on the environment. Only in Spain the consumption of paper per individual is 176 kg. a year, exceeding by 21 percent the average of the European Union, which does not exceed 139 kg. per consumer.

Taking care of this challenge is more simple than it may seem at first. Document application projects are lately truly affordable and within reach of companies of any size to assist them embracing Green IT policies. As if this wasn't enough, the return on investment that comes with them is in effect immediate, as the reduction of paper usage involves a noteworthy expense reduction.

Green IT - Environmental policies and procedures which motivate savings

All organizations are at this point in time reducing their budgets, but they do not commonly pay much attention to the volume of paper they require and the related costs that this entails for the organization.

There are helpful long lasting practices that require a switch of mentality by the employees and do not represent any cost whatsoever to the company: double sided printing, using black and white cartridges and printing in color only when really a must, and making sure that the printing devices comply with the organizational demands may appear extremely straight forward. Nonetheless, such ideas quite often are unsuccessful, reason being the customer is not apperceptive enough, and may utilize provider resources for their tasks, or they absolutely do not care at all what the enterprise they work for spends on paper.

Document technology avoids these temptations through document and print administration solutions, making it accomplishable to define print quotas for users or departments, to set a certain number of copies per month and find out first hand how the printers in enterpise are working. Solely with these particular mechanisms, businesses can manage savings of about 30 percent in the account expenditure committed to this activity.

Moreover the cost savings go much further. As long as you master the printing services, you can forecast if the functioning of the computer hardware you employ is efficient, if you own more printing devices than you should have, and whether it would be best for the enterpise to abandon several of them and buy a higher number of multifunctional hardware, as the significant reduction in the number of hardware would in addition denote a substantial drop in energy use.

A photo is worth more than a thousand words

Printing management packages are not the only policies that push forward savings and propel better consumption, Green IT policies. The generation of documents on the Web or the option to fill in any sort of form using the World Wide Web are encouraging a lot of companies to significantly lower the use of paper in their companies.

A picture is worth more than a thousand words

Manifestly document software solutions present companies the possibilty for implementing "Green IT" policies to be more environmentally oriented, while significantly reducing costs. Needless to say the blessings of this technology go perhaps even further. When we reduce the use of paper and computerize documents, we accomplish way more flexibility and this changes the improvement of internal processes within the company and improves employee productivity.

A better quality internal operation ever and always results in a more positive impression on the consumer or end userconsumer since the speed of the service being given improves and likewise a very personalized attention is offered. A satisfied user contributes to keeping a more positive corporate image of the manufacturer and consequently certainly contributes to increasing economic benefits.

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