How To Collect

Companies generally succeed when they create relationships with their clients that are founded on trust

. However sometimes customers do fall behind in payments to purchase goods or services that they have received. There are a few ways to address this issue.

First of all, take inventory of your receivables. By doing this you can track the trends in your customer's payment histories. It is suggested that you look over your accounts receivable at least once a month. To help you, utilize accounting software programs that can give you this information in a report that tracks the age of your receivables. This will help you to avoid accounts that eventually become debts that are not collectible.

Sometimes, the customer may be able and ready to pay up, but your invoice has been lost or has fell to the bottom of their finances pile. It's a good idea to send out monthly statements that recount the status of your consumer's accounts to update them on what is owed.

If an account still remains outstanding, do not feel afraid to call them personally and let them know that you are expecting a payment.

If your attempts to remind your consumers of the bill do not work, stronger action may be needed. Send the consumer a demand letter that has documentation of the fact that your company has delivered goods and that the client was billed for them. Tell them that they are now in breach of contract. In the letter, say when payment is needed before further action is taken, and what your next step will be.

Usually you will take legal action. If the amount of money is small, you can pursue your case in a small claims court. For a larger amount you could turn to civil court. Make sure that you document the agreement between you and the consumer and that you pulled your weight by delivering the promised goods or services.

by: Mallory Megan

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