How To Remove Outlook Duplicate Contacts?

Duplicate email items in MS Outlook are ubiquitous

. Same goes with duplicate Outlook contacts also. If you save a contact with the same name or email name as one that already exists in your Contacts folder, MS Outlook displays a dialog box with options to either add the duplicate contact as a new contact or update the existing contact with the new information from the duplicate contact.

Importing contacts into Outlook also creates a situation of duplicate contacts. You can remove Outlook Duplicate emails and contacts using award winning professional Outlook Duplicate Remover software. Removing duplicate contacts frees up space occupied by duplicates and hence increases PST file size and improves MS Outlook performance too.

If you imported contacts into Outlook by using the same names or e-mail addresses that already exist in your Contacts folder and you selected the Allow duplicates to be created option in the Import and Export Wizard, you might have unwanted duplicates of several or all of the contacts that you imported.

Using a simple tweak you can remove outlook duplicate contacts. No doubt, removing the unwanted duplicate contacts is a manual process, but Im sure following points will ease up your problem:

In Contacts, select the contacts folder that has duplicate contacts.

In the Navigation Pane, under Current View, click Phone List. This is the best view to scan your contacts list and see the duplicate contacts. Now you can sort the list by modified date and group the duplicates together.

On the View menu, point to Current View, and then click Customize Current View.

Click Fields, select Modified in the Available fields list, and then click Add.

Click Move Up until Modified is at the top of the Show these fields in this order list.

Click OK twice.

In the list of contacts, hold down CTRL while you select each duplicate contact.

When you have selected all the duplicate contacts, press DELETE.

If you do not want the duplicate contacts when you import contacts into Outlook, select the Do not import duplicates option or the Replace duplicates with items imported option in the Import and Export Wizard.

If you go with Do not import duplicates option - Existing data is kept and the duplicate information in the Personal Folders file (.pst) is not copied to the Contacts folder. On the other hand, if you go with Replace duplicates with items imported, your existing data in the Contacts folder is replaced with the information in the .pst file that is being imported.

Duplicate Outlook email items like contacts serves no purpose but add to the increasing PST file size only. Using imminent Outlook Duplicate Remover software you can overcome this duplicity situation as software allows you to detect and remove the duplicates and manage them as per requirement. It is the best and prolific tool that searches for duplicates within just few mouse clicks and provides you with PST file without any duplicates existing in it.

by: Shiv Gupta

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