How to Choose the Best Size Party Tent Rental

How to Choose the Best Size Party Tent Rental

Holding an outdoor event is popular for grand parties and receptions, as well as promotional marketing. While some people have a set guest list (like at a wedding reception), others don't (such as for a business hosting an outdoor advertising event). But, often, in neither of those circumstances do people know what size tent rental will best suit their needs and those of their guests'. Besides the obvious factor of how many people you are expecting, things such as activities, the surrounding area, and decorations also play a factor in determining what size of tent would be best for your marquee hire.

How Many People?

Parties that have a set guest list make it relatively easy to determine what size party tent rental you will need, once you take the rest of the factors mentioned in the remaining portion of this article. If, however, you are looking for a marquee hire for an outdoor advertising and promotional marketing opportunity, the number of people you will have stopping by can be quite a bit harder to gauge. In this instance, the remaining factors become even more important.

Will Guest be Sitting or Standing?

What kind of outdoor event are you hosting and what will your guests be doing? For a wedding reception and marquee hire, all guests are often seated and each person will need their own seat. Other types of social gatherings may have a combination of both seated and standing guests such as a cocktail party. For outdoor advertising, promotional marketing, or a grand opening party there is most often standing room only as the tent rental is a high traffic area meant to keep people comfortable as they browse. The general rule of thumb is to 10 square feet per standing guest or guests seated in linear rows, while 12 to 15 square feet is recommended for guests seated at a table (regardless of what shape those tables are).

What Kind of Decorations?

Another factor in determining what size of a party tent rental and marquee hire to use for your event are what decorations will be used to add to the festive atmosphere. For private parties, an area is often needed for tables to hold food, perhaps a wedding cake, or a drink bar. For outdoor advertising, and other promotional marketing such as a grand opening party, there may be displays set up or large signs. Be sure to make plenty of room for these additions.

What's the Setup?

Beyond decorations and aesthetic additions to your party tent rental, how your event is going to be set up and its surrounding area is very important. Social gatherings usually means the need for a dance floor and band or DJ platform. And it is especially important to not leave out any service personnel who may be serving drinks, food, or keeping the buffet stocked. For businesses throwing a grand opening party or other type of promotional marketing outdoors, there should to be room for potential clients and patrons to browse your merchandise and interact with your employees. Be sure to also take into consideration what structures surround the rental tent area.

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