Leveraging Wi-Fi for Faxes from Everywhere (to Everywhere Else)
Leveraging Wi-Fi for Faxes from Everywhere (to Everywhere Else)
Options, alternatives and backup plans are important things for every business to have, in every area of the enterprise. There is one business need that cuts across all the other dividing lines of departments and duties, something without which no business can hope to function at all, and that is communications. Today we are fortunate to have a number of different communications channels such as landline phones, cell phones, e-mail, the Internet and such long-term stalwarts as fax machines.
Fax machines? Aren't they obsolete? No, they are not. Moreover, fax technology is not just tied to one piece of hardware anymore. It has become a so-called soft good, too, meaning not just that it's software now, but that it is pliable, flexible and applicable to a variety of different uses in different ways. One of the greatest combinations for today's business is Web technology plus online faxing, as it provides yet another way to get in touch, stay in touch and do business. It is especially useful as an option, alternative and backup plan when other systems go haywire, and one big plus for online faxing it is that it can be used on many platforms from almost anywhere.
Mobile power
In decades past, the main employees that did not come to the office every day were field salespeople. There are still outside sales professionals today, of course, but they have been joined outside the office walls by telecommuters and contractors. More kinds of employees are going offsite now, too, to conferences, meetings, sales presentations and such. While most people are staying in touch with cell phones, including really smart ones, people also travel with a variety of Wi-Fi- and 3G/4G-enabled devices, including laptops, tablets like the Apple iPad and various other devices.
If it can get on the Internet, from either a Wi-Fi or phone connection, your device can be used to send and receive documents, too. With modern online fax services, you are using the communications tools that are available in the cloud, as they say, and do not have to load any other special software besides the browser that comes standard in these kinds of devices. Because the standards are set and the Internet is basically accessible most of the time, using online fax services becomes possible no matter where you are or what you are doing.
Traveling power
Fact is, you can even draft an entertainment device like an iPod touch (or similar devices from Archos, Nokia and Samsung) into business service. The only requirements to access your online fax account are a browser and Wi-Fi capability on the device (and a hot spot, of course). Smart phones with Internet connectivity are becoming entire mobile offices, compact ones anyway, and if you deal with purchase orders, receipts, proposal letters and other documents, you can leverage your mobile device into service as a total communications center.
In fact, the smartphone mobile office is superior to the Wi-Fi type because of the ubiquity of cell towers. You will be able to use your fax service much more, and in many more places, with a phone than with a Wi-Fi-only device. Of course, if you have both capabilities in one device, or have a couple of devices that cover all the bases, you are prepared for any eventuality. If the batteries die on one, use the other. If the phone connections keep dropping, go online. If your roaming is problematic, head to a hot spot at a coffee shop, grocery store or (yes) a gas station. The world is waiting to connect you these days, and you can start leveraging Wi-Fi for faxes from everywhere (to everywhere else) without breaking a sweat.
Bottom line
If you look back a few years and then consider where we are at now, you can definitely see the process of convergence at work. More and more devices are becoming capable of more and more kinds of connections and uses, which is nothing but good for your business (personal life, too). Adding a simple, low-cost online fax service into your communications mix means you are never out of touch, and even if you lose all your devices in a car fire or burglary while you're out on the road, all you have to do is hit an Internet caf or use a friend's computer to get back in touch with everyone.
Perhaps before long we will see every needed communications protocol (videophone, fax, cell, e-mail, Web) well integrated into a few really cool devices. But even now, it is just not that difficult to set up a redundant, option-filled, thoroughly capable device with an online fax service, which will give you just about all the mobile communications power you need to connect from everywhere to everywhere else.
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