Management Of Medical Records With Document Storage Boxes

In recent years, the healthcare industry has been under a lot of pressure to adopt and move towards using the Electronic Medical Record system

. The assumption is that by converting physical documents to a digital system, medical information; it will be easier to access, update, track and share with other medical professionals. The perceived need to transition the industrys information to an electronic format is so great that recent healthcare legislation provides both incentives for physicians to adopt Electronic Medical Record systems as well as penalties if, within a specified timeframe, the physicians decide against it. Although there are many highly perceived benefits to the electronic medical record system, there is value with the management of patient charts, lab results, and other relevant medical records and storing them in archive boxes.

Physical medical records are taught and utilized for a long period of time to nurses and doctors. Patient charts are kept by the bedside of each patient in the hospital and updated immediately. In a more clinical settings, patient charts are filed and organized by named with archive boxes and with custom printed boxes for the knowledge and organization of the doctors and his secretaries. The record storage boxes are kept with security box settings and the protection is of highly priority. Theoretically, the electronic medical records system has the potential to be an incredible improvement in how healthcare information is controlled and distributed. But in actual practice, the cost-effective, care-enhancing, time-saving benefits of these systems, should lean towards utilizing record storage boxes and file storage boxes for the maintenance of the medical records for patients. There is a strong disconnect between actual patient care and the use of electronic systems over storage boxes with lids. The written word on paper has more of an effective memorization and understanding of the quality over work over the speediness of the types a line item into an electronic system. For the most part, electronic medical records systems have fallen seriously short of expectations of improvement over the file storage boxes and document storage boxes systems.

When comparing the filing systems using archive boxes and electronic medical records, there are definitive pros and cons to both systems. For instance, many electronic medical record systems are unable to share information with one another. Consequently, the electronic record of patients who are seeing multiple physicians may by incomplete or fragmented. When using document storage boxes, the records are kept in a filing system with a series of record storage boxes and the training time to using these office storage boxes are minimal. Secondly, electronic records within electronic medical systems dont seem to be that secure, creating added risk as well as fueling security concerns. The concerns with minimal paperwork and data being lost with archive boxes are reduced with the utilization of the security box. Medical records should be of utmost security and organization and move from file storage boxes to electronic medical records may be unfulfilling.

by: John Stalin

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