Microfiche Scanners In Ontario: How To Shop For Microfiche Scanners
Shopping for microfiche scanners in Ontario can be overwhelming if you don't analyze your requirements and narrow down your options at the start
. Like all technology, buyers need to do their homework to make sure they get the right solution to fit their business.
First, it's important to understand what microfiche is and how it differs from microfilm. The most basic difference is in the format. Microfilm comes in a roll. Microfiche is shaped like a card available in standard sizes such as 4" x 6" or 3" x 5".
Both technologies have been around for many years and can be found in libraries and archives across the globe. Microfiche is basically rollfilm that has been cut and loaded into a microfilm jacket. Microfiche is typically used as an update-able microfilm media. The content on the microfiche is too small to see with your bare eyes. So to read the microfiche card, you need to use a microfiche reader.
Microfiche has been an important tool for storing data from medical records to client data and even technical drawings. In their native paper form, these documents would take up too much space. Microfiche can be stored easily and efficiently.
Plus, it's not complicated to use. The format makes it easy for anyone to read. With a simple to use microfiche machine to magnify the content, you can see and read the contents without any special skill required.
Another advantage involves longevity. Microfiche lasts for a very, very long time. Both microfiche and microfilm can last hundreds of years when maintained in stable, environment-controlled facilities. Governments have stored documents on microfiche as a regular practice throughout recent history.
Why Scan Microfiche?
If microfiche provides so many benefits, why would you need to transfer microfiche data to a digital format? In general, the more you duplicate your data, the better chance you have of it protecting it. Natural disasters, human error, theft and other events can put your company's information at risk.
With backups in various formats, you have the best chance of retrieving any company information when you need it. It's important to note that microfiche scanners in Ontario would not necessarily replace your microfiche data. Instead, you'll have the data available for short-term use in a format most commonly used.
How to Evaluate Microfiche Scanners in Ontario
It's probably a good idea to understand how a microfiche scanner works. You can think of the technology as being similar to your digital camera. The microfiche scanner reads the microfiche cards, a camera captures the data, then the data is translated digitally.
Various degrees of sophisticated tools can be included in microfiche scanners in Ontario. For example, you can locate different frames within the microfiche to scan desired areas. You can also scan a wide variety of card formats with certain solutions. And, you should be able to tweak the image quality to achieve the best possible end digital product.
A reputable document management provider will help you analyze your requirements and match the right solution to your company. The following list identifies the key factors you'll want to consider when evaluating microfiche scanners in Ontario:
- Volume and Speed. What type of volume do you expect to run through your microfiche scanner? Is scanning speed important? For example, an on-demand microfiche scanner may capture an image every 5-6 seconds, whereas a automatic microfiche scanner may scan at speeds of 200 images per minute.
- Image Quality. Make sure to test the quality of any proposed scanner using your microfiche records. It's important the quality is the best you can get for your budget. Also, make sure your proposed scanner has automatic image enhancement features. Plus, it's important your scanner create bi-tonal and grayscale images without slowing down the scanning process.
Additional image scanning features may be vital to your application. For example, does the solution offer any image correcting? Does it perform tasks automatically like cropping and rotating?
- Easy to Use. You want to be up and running quickly after installation. You don't want cumbersome software that takes lots of training hours to use. Microfiche scanners in Ontario should be easy enough for a first-time operator to handle.
Buying microfiche scanners in Ontario is no simple feat. Since these purchases represent a substantial investment, you want to become as informed as possible before you pull the trigger. With a good understanding of the technology under your belt, you'll be able to find the right solution for your application.
And, with the right microfiche scanning solution, you'll be able to have a useful digital format of all your microfiche records. In today's business environment, sometimes more is better with certain things. You can to protect your fragile company information with microfiche, yet have it readily available for you to use and modify in digital format as needed.
by: Kevin D'Arcy
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