Microfilming Services In Ontario: The Advantages Of Archiving With Microfilm

With information being the cornerstone of everyday life

, microfilming services in Ontario provide a safe way to archive fragile documents. Whether you want to preserve newspapers, medical records, student files, blueprints, drawings, map or any other delicate document, microfilming provides a format that will last over the long haul.

The limitations of paper documents in terms of preservation are well known. Paper documents can't stand the test of time. But what about digital formats? Although digital data is usually better retained than paper documents, it still has long-term issues.

For example, technology changes rapidly. Software and hardware you used just five or ten years ago may not exist today. Obsolescence remains a huge concern with new technologies. Remember floppy disks? What happened to all the data backed up on a floppy disk?

How do you protect your valuable business data from becoming obsolete? What form of archiving will preserve your data for 25 or more years? Will you be able to read your data if the hardware or software initially used to capture it no longer exists?

Microfilming Services in Ontario Provide an Attractive Alternative

The answer is microfilming. Businesses need an alternative to storing paper and digital data for the optimum protection. Legal documents and other critical business data must be accessible well into the future. Microfilming services in Ontario provides a cost-effective solution for storing these types of documents.

Microfilming doesn't need special hardware or software for reading. Like paper, you can read what's contained in a microfilmed document with your bare eyes without depending on any computer device.

The cost of microfilming is less than digital archiving because it uses a technology that doesn't require hardware or software upgrades. Also, digital archiving of an image is limited to a certain dots-per-inch (dpi) of resolution. For example, acceptable print quality of a photograph may be expressed digitally as 300 dpi. That means 300 "dots" will be used in every inch to reconstruct the image.

However, images are made up of more than 300 dpi. They contain immeasurable amounts of detail. Microfilming captures this detail without the limitation of dots per inch.

Perhaps one of the greatest benefits of microfilming services in Ontario is its accepted use in legal proceedings. Microfilming can be a preferred format for evidence in court because it cannot be altered. What you see is what was contained in the original document. Conversely, computer data can be manipulated with software. Everyone has heard of images being "Photoshopped." Plus, digital data housed on computers is subject to access issues in the event of a system crash.

What's the Best Archiving Strategy for Business Critical Documents?

By providing superior document longevity and detail, why wouldn't businesses use microfilming services in Ontario for all their archiving requirements? The answer involves time horizons. For short-term storage, digital data might provide the necessary accessibility. However, long-term storage requirements may dictate a more durable solution such as microfilming.

So to provide the maximum protection for your fragile business documents, you should consider using both archiving techniques. Electronic imaging provides advanced computer technology for your critical information. Microfilming can provide a safety backup.

You can use microfilm as a duplicate form of archiving. Your data can be stored in multiple, safe locations - even in a vault. You'll have both digital and microfilmed archives of your data available when you need it. Many organizations and departments require microfilm storage to ensure long-term data viability.

Unlike digital technology that has changed dramatically over the years and will continue to evolve, microfilming services in Ontario has remained fairly constant. In fact, you can easily read documents microfilmed over a hundred years ago at your local library. Can you just pop a floppy disk into your laptop from 15 years ago and read it?

by: Kevin D'Arcy

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