Online document management software increases the safety and security of your important business documents

Online document management software increases the safety and security of your important business documents

In the age of cyber hacking, keeping business documents secure while they traverse the World Wide Web is of primary concern. This is especially true for those involved in the engineering, architecture and construction fields, because of the large documents that must be sent and the confidentiality involved in many projects with which these types of firms are involved. Many companies are looking for cost-effective ways for keeping file transfer secure, and for this purpose many turn to electronic document management tools.

Part of the reason why document control for construction, engineering and architectural companies is of such concern is that there are few ways of sending the large blueprints and CAD files that these types of firms use on a daily basis for conducting business over the Internet. FTP has been the traditional way of sending larger documents online, but it has some drawbacks.

The first is that there is a wide range in the ease of use of the software necessary for making FTP work on your computer, and if sending large files is a task that you must perform on a regular basis, this can hamper your work and cut down on efficiency. Another is that FTP is not as secure as many companies need for sensitive large-document sharing. These companies may then find a need to turn to couriers or the postal service to deliver their documents, but the cost of this on a regular basis can make it out of reach for many companies.

Instead, firms needing to send large documents can turn to online document management tools for the purpose. You can control the security level at your end because you can select an administrator to be in charge of adding and deleting user accounts and to be in control of your company account. Security is also enhanced through the use of these tools because you can set the level of access for each person who has a user account. Clients can also be given an account as needed, from which they can download and view the large files that you send to them.

If you want to learn more about these types of online document management tools, you can go online for alternatives to traditional FTP transmissions and how to improve your construction, architecture or engineering document control.

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