Project Management Software - Necessary Features

Project managers everywhere are thankful for the advent of project management software

. This software allows managers to coordinate and organize projects that involve people around the world. Of course, as online collaboration has become more popular, the number of online project management applications has increased exponentially. Choosing the right program for your company or project is more difficult than ever. Some web applications take a minimalist approach, while others include a dizzying array of features. There are a few features that are absolutely necessary if you plan to manage projects online, however. Any program you choose should be secure and customizable. You should also look for a program that gives you the tools to manage a variety of projects.

The best tools provide enough features to manage a variety of projects. Any project management software worth its salt should provide basic features such as a calendar, task assignment function, and group creation. Some tools really go above and beyond, however. For example, some web applications enhance project collaboration with virtual whiteboards, notes, and timers. Other helpful features include the ability to track various versions of the same file, create subtasks, create reports and graphs, and use project templates. The ability to integrate your project with Google Docs can also be helpful.

You should be able to tailor your project management software to your business. Customization can take the form of visual enhancements, payment options, or user controls. Above all, you need a tool that can truly grow with your business. You should have the ability to manage both large and small projects, include as many people as you like, and determine who sees what information. Different payment plans can also allow room for growth. Many web applications allow a business to start off with an extremely limited basic plan, then allow a company to decide if and when they need to upgrade.

Finally, the perfect project management software should be secure and private. Security is a huge concern for many individuals and companies. You should make sure that the application you choose keeps that in mind by providing a variety of security and encryption features. Regular backups are also helpful, as server problems can occasionally erase hours of work. Some applications also let you set privacy controls within a particular project. That way, you can mark something private if you want access restricted. Choose the right online project management tools for your business and watch your productivity increase!

by: Troy Truman

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