Project success is completely depends on balancing one of the major component of project that is "Scope". Scope refers the quality and quantity of what requires to be delivered in the project. Scope management concern about both what is there in the scope and also clearly identify what is not there in the scope.
Project scope management mainly concern with some important activities like:
Constantly checking the work and make sure that it is completed.
Preventing doing more work than what is required.
Don't let people to randomly add to the project scope.
Project scope management also includes some processes required to successfully complete the project are:
Collect Requirements-Define and document the Stakeholder need.
Define Scope-Develop a detailed description of project and product.
Create WBS (Work Breakdown structure)-In this process it subdivides the project deliverables and project work into smaller and more manageable components.
Verify Scope-formalize acceptance of the completed project deliverables.
Control Scope-Monitor the status of the project and products scope and manage the changes to the scope base line.
Following are some points to remember to avoid any scope issue:
Make sure you have written, formal, agreement for the scope of the project: it helps to identify what is there and what is not there in a scope of a project.
Recognize the scope requirements: know your requirements. Identify a variation to the document and underline it as a project issue.
Review the Impact and decide the options: Review the cost and time impact of the increase in scope and present this to whomever you want to get a decision.
Revise the Plan: depending upon the result of your discussions you need to eliminate other functions to increase time, accommodate, and increase the cost associated. Whatever your result, document it and ensure everybody is clear of the impacts on the project.
Project Scope Management is one of the most complicated parts of managing a project. Project managers should know what they are committed and also have a responsibility to make all effort to give the entire information essential to ensure the project scope will meet the strategic direction of the company.