Putting The Right Software On Your Office Computers
After buying as many computers you need for yourself and any employees that you might have
, you need to decide how to set them up. The first step is to set up a network.
This is fairly easy, and you may not need to do it yourself. When you hire a company to install an internet modem in your building, you tell them how many computers you have and they will connect all of them to the network so that they all receive internet access and can link to one another.
If you aren't hiring someone to come in, or you already have the internet connection and just have to add more computers on it, this can be simple as well. Most new computers have a wireless chip pre-installed in the device, meaning less cords and less confusion.
You simply have to go into the control panel and select "Connect to a Network" and the computer will take you through the steps on how to get internet access and get connected to a wireless network with the other computers in your office building. Being connected to a network can allow easy communication, faster web surfing speeds, and easier access to all office machinery.
Your office network can not only connect to the web, but also to printers, fax machines, telephones, and other computers. This can make it easier and faster to run your business; allowing you to send print jobs from other rooms, grab files from other computers to yours, and fax a memo-all without leaving your desk.
Connecting to a network is just the first step to setting up your office technology; you must also get the proper software on every hard drive. The first thing to get is an anti-virus and spyware.
This will protect you and your entire company from getting a virus that could potentially wipe out all of the information on your computers; leaving you to start from scratch. Make sure you do you research and buy a good program to protect yourself.
There are special programs specifically for businesses that allow the most protection for a network of computers. It is important to protect every machine, because if one gets a virus, it can spread to every machine on the network.
After getting a quality anti-virus to protect the computers in your office, start installing the other software you may need. The most basic application is Microsoft Office.
Office allows you to create spreadsheets on Excel, type up Word documents, make presentations on PowerPoint, and send emails through Outlook. It is basically all of the office essentials in one software program.
Spreadsheets are great for accounting, budgets, calendars, schedules, and lists. Outlook is an easy and convenient way to send and receive emails for work with attachments of every kind, while creating your own company email address site, without the hassle of creating online accounts.
PowerPoint is a great professional program that allows you to create presentations for clients, employee meetings, or pitching ideas for the company. Word is just an overall good program because you can use pre-made templates, and it checks your spelling to eliminate any mistake that you may make while typing.
Other programs that you will probably need are communication programs. Programs like Skype allow employees and clients to stay in contact via video chat.
Programs like Skype are free and allow face to face communication even if you are thousands of miles apart. This can be a useful tool to check up on your employees and discuss matters with clients.
Depending on your line of business, you may also need media tools on your office computers. This may include video, music, or photo editing software.
Again, make sure you do your research and find quality programs that will serve the appropriate purpose for your business. Your business may also need file sharing programs that allow you to share documents with other people on your network.
There are many other programs available depending on your line of business, make sure you find the right ones and install them on all machines before employees start working on them.
by: Ignacio Lopez
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