RJS Document Management Lifecycle

RJS Document Management Lifecycle

RJS Document Management Lifecycle

Since 1990, RJS has provided products that save time and money by digitally managing the entire lifecycle of business documents and information. This is the story of the "RJS Document Lifecycle" and how you can leverage RJS as your single source for managing your documents from capture and management to distribution and security.

Capture

A document begins its journey when it is created or received. Documents come from various sources the mail room, printed business system output, email correspondence, inbound faxes, Microsoft Word documents, Excel spreadsheets, AutoCAD drawings, digital cameras, video capture and more. Business forms and reports may also be generated by electronic reporting or forms software packages as part of an ERP system.

Regardless of the types of forms you are producing or receiving, RJS has products that create and capture the paper that gets generated from your organization. Paper documents can be scanned, stored and indexed quickly in TIFF or PDF format. With our report writing, electronic forms generation, document assembly and bursting technologies, we can help your company automate manual document creation and assembly tasks that currently take several man hours to accomplish.

Manage

Once a document is generated it needs to be managed in accordance with the business retention and compliance rules your organization has established. Managing documents securely is where the RJS WebDocs software can be instrumental. Documents can be scanned and captured; business reports from any Windows, iSeries ERP or other business system can be imported and published. Electronic forms such as invoices, account statements, proofs of delivery and more can be archived for long term storage and retention. Physical records can be managed as well to complete the document management picture.

Distribute

An important part of the RJS Document Lifecycle includes the automatic distribution of documents and other important information. RJS facilitates the automated delivery and publishing of documents via several important methods. Documents can be published via a web browser using our WebDocs software. RJS also integrates with Websphere Portal, Microsoft SharePoint and other web portal products that supply documents for internal or external use. Secure email is yet another method of distributing documents to customers and vendors.

Secure

To protect networks from that all-too-familiar security breach headline, RJS utilizes the Sophos suite of security software. Sophos is positioned in Gartner's "Leaders Quadrant" for endpoint protection and consistently outpaces McAfee and Symantec with its powerful Sophos Behavioral Genotype Technology. Using security software from RJS can help you manage document compliance, encryption, data leakage and antivirus issues. Our industry leading solution helps you keep your network and documents secure.

One Vendor

If you're using an older or outdated electronic forms software package from a vendor such as Optio, ACOM or others, RJS has an alternative for you. If you would like to replace outdated or unsupported imaging or document management software, RJS has an option for you. If you want to automate the emailing, faxing or publishing of documents to the web, RJS can help. If you want to integrate with Websphere Portal or Microsoft SharePoint, RJS is there. Give our team a call today to find out how we can help you lower support costs, provide greater document functionality and become your document lifecycle solution partner.

Call 1-888-757-7638 or visit www.rjssoftware.com to consult about your information management challenges.

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