Remote Working – Tips for Employers

More and more employers are implementing remote working policies these days

, both to save money and improve conditions for workers. There are a number of tips and solutions employers can use, such as document scanning and video conferencing to make remote working as effective as possible.

Data access

Obviously if remote working is going to be effective for your company, staff will need to have access to the documents they need constantly. You will need to make sure you have an efficient IT system set up so that staff can access the network and email.

Implementing scanning solutions and an effective document management system will mean that all staff have access to all documents as and when they need them. Scanning solutions and a document management system also mean that multiple staff can access and/or collaborate on a document when they need to.

Keep in touch

Even if they're working remotely, keep in touch with staff properly. And remember, this should be about communicating as you would at work, not keeping tabs! Use cost-effective tools such as Skype, videoconferencing, web-cams and instant messaging services, as well as standard email and phone.

Schedule in time to be in contact with staff each week, if not more regularly than that.

Be clear what's expected

Whether staff are moving over to remote working from traditional office-based roles or are working from home from the start, you need to be very clear with staff about what's expected of them. Are there are any targets they are expected to achieve? Will they be expected to work set hours? Staff need clear guidance on all these issues as well as clear, regular feedback.

Don't forget security

Data security should be just as tight as if staff were working in the office. The best option may be to provide staff with a computer for work uses only. Make sure it is a policy agreement that firewalls, anti-spyware and other controls are all kept up to date. Remote staff must have access to IT support.

Health and safety

Don't forget that employers still have legal responsibilities surrounding the health and safety of remote workers. This includes obligations such as carrying out a risk assessment, providing appropriate equipment, testing electrical equipment, making sure staff are trained and checking lighting levels,

You should seek advice to make sure you're complying with legislation as a failure to do so can prove very costly.

Remote Working Tips for Employers

By: Sarah Cornish

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