Documents archiving software is a system which includes handle and management of different archive, external assignment of unique key fields, management of reception of files and information of outsource like emails, outlook, network, scanners etc. the other thing is storing of the scanned document in different format that's can b able to observed by other. Categorizing of the documents, and order them in sequential form is the fundamental use of the software. The important factors of the software is identification of the data automatically, recognition and stepping of the barcode, identification of the data using OCR engines, authentication and managing of the group etc. Document scanning and storage of the data according to the format is an important work. There are several formats of the scanned documents which can be preserved by the software. Document archiving software Also the arrangement of the data that are important which is managed by the software. In different institutions and organizations data archiving is necessary to store and prevent the records and history of different things. In the schools all the documents are stored and all the documents are archiving for the study purpose. In the share market all the previous records are used to save for the business purpose. In the industries and organizations the data are saved for the purpose of production and other trade purpose. In the office the software manages interlink of the different departments and also the employers. The work schedule and the duties can be served through the software. It can also connect the external source through the mail service and also the networking. Document archiving software is needed in many companies and organizations. One of the important factor and need is collection and preservation of data and records. A company possesses lots of information that can be increasing day by day. One of the fundamental uses of the software is storage of the data more securely. The signature and authentication is essential to maintain the security. Document archiving service run between other companies and the internal department. Storage of the data and maintenance of the data according to the categories are important which are performed by the document archiving software. Although document archiving software is essential in present age but it has some demerits also. Likely the damage of the computer or the software can crush all the saved data. We should concern about the subject and must take step on it. After that we can get a better service.