Selecting The Best Venue For Your Reception
You like to express yourself, right? It's not like you listen exclusively to elevator
music or your wardrobe consists entirely of muted gray pantsuits and boring brown blouses. So why, on one of the most important days in your life, would you accept anything less than a perfectly personalized wedding reception? In this section, well discuss what to look for when finding the right facility for your reception.
Choosing the right facility isnt a minor choice -- it can dictate the mood of the entire day and the entire guest around. It depends largely on your goals for your reception. If you want to have a fun reception with people eating, dancing, and talking you need a facility that can accommodate all those actions.
As you start searching for venues you need will have to find the five factors that you want to consider:
Capacity
Layout
Ambience/Dcor
Staffing
Hours
Lets look at each of these in greater detail.
Capacity
It determines on how many people can be accommodated comfortably at your reception. It is an important detail to spot a facility that is much more convenient as well as not that kind of large for the guest to fill in. because if you try to pursue a facility which is too big for your wedding, the tendency would look as if wedding hall is empty, thus, it makes the reception seem dismal and depressing. So it really is equally important to consider on choosing the right facility of the reception. If the facility you are considering doubles as a convention center, then you better have enough guests to fill it or a dcor plan that reduces the size visually. You want the right size facility so you can easily chat with people at tables, dance, and move around. You dont want to have to squeeze between tables and the bar, but you also dont want a huge gap between the tables. Its a social event, you want people to talk and socialize.
Layout
The layout of your reception refers to the positioning of tables, bar, dance floor and other open spaces. It is the essential part of your wedding reception planning; thus, it needs more further planning to get the perfect fit to the event. It doesn't matter how long your guest list is the table layout must be carefully planned.
If the layout isnt efficient, the event can easily suffer. The best floor plan or layout occurs when you work with your facility, caterer and entertainer.
When you plan your layout, you want:
Fixed plan Dont you ever think trying to move table during the event cause it might spoil the mood of your reception due to this set of changes that occur Plan an area that will be used for the dance floor, and another area for dining. Most facilities have a suggested layout for their space you may need to make a few changes when consulting with your team of caterers and entertainment staff.
Buffet Access- Consider locating the buffet at the end of the room, or in an adjoining room. This allows guest greater access to the food and the line moves more quickly without congestion.
Bar Access Put the bar along one of the walls, about mid-point on the wall. When the bar is located at the end of the room, guests tend to congregate around it, instead of mixing nearing the dining or dancing area.
Head Table Put the head table front and center (sometimes on a stage if possible), so that you are the focus of attention and visible to all guests, especially when toasts are made. This will also balance the room and cause you to be physically closer to more of the guest tables.
Entertainment Position the entertainer on one side of the head table, beside the dance floor. The entertainment does not need to be the center of attention and should not stick out on the room layout (one exception being a band)
Cake Table Put the wedding cake off to the other side of the head table or centered in the room. Avoid putting the cake on the dance floor if possible as it may cause a delay before dancing.
Regardless of your layout, make sure that your guests have ample room to negotiate between tables. Make sure there are aisles that provide easy access to the dance floor, the bar, and the buffet.
Ambience/Dcor
Even if you find the most breathtaking facility for your reception, youll still need to add some decorations and details, itll make your reception from ho-hum to spectacular. Work with the banquet facility, your florist, a rental company and your entertainer for suggestions of possible dcor items. This is one area that we really shine at. We can cause magical transformations through adding some specialized lighting into the room.
Youll be amazed at how a few simple additions dramatically change the mood of your banquet facility. Work with your entertainment company to see if they have ambience lighting, which can include color washes on the walls and even lighting the bride and grooms name on the walls. Todays technology even allows us to program several looks for the room and change the feel as the night progresses. You want to create a romantic, magical mood but never cheesy or tacky.
Staffing
Check with the facility manager to make sure you have adequate staffing for your reception. You want enough staff to tend the bar, as well as enough staff to wait on guests promptly. You want specifics of how many people will be part of the staff, what the jobs will be, and who will coordinate staffing who can you contact if you need something at the reception.
Hours
Finally, you want to find out how many hours you have the facility. Some of the questions you may ask are:
When is the room available for decorating youll need the room prior to the event to decorate. Also, check when everything must be removed by and plan accordingly.
Check to see if the facility has a closing time (typically midnight in our geographic area).
Find out what time the last call is for alcohol service.
Check to find out if early set up is available and how much it will cost.
These are a few of the important considerations when it comes to choosing the right facility. Remember, your facility is an important backdrop to your reception; you want a banquet room that is large enough for you and your guests, yet creates a warm, intimate atmosphere. Its all part of making your dream wedding come true.
by: Justin Miller
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