The Ingredients to Run a Call Center Successfully

Call centers have become mandatory and indispensible part of Industries

. From SMEs to Fortune 500 companies, call centers services have become the mode to keep the cost factors under check and maximize ROI. There were times when call centers were single tasking and restricted to calling only. Now, with increasing work pressure and trend to go global, call centers have been coerced to diverse their services and offer wide array from software application development to B2B telemarketing and from Finance & Admin outsourcing to Infrastructure management.

However, managing these customer service centers is not an easy task. It takes lot of patience, soft skills, technology and a great team to streamline operations in a better way. The 24x7 services @ 365 days, lots of sales pressure, attrition rates and competition can wreak havoc on aspirations of running a successful call center until handled with a wise management perspective. Here, in this article we are presenting some quick facts that can be termed ingredients of successful call center.

1) People Power: people are the backbone of any call center. Be it small, single leveled call center or multi-tier operation centre. The other two elements-strong technology and process knowledge should be laced with right people with right skills.

2) Technology Talks: Automatic Call Distribution (ACD), Customer Relationship Management Software (CRM), Interactive Voice Response (IVR) and Computer Technology Integration (CTI) Process are some of the names that now rule the call center scene. With the advent of these nouveau technologies, call center outsourcing services have become ever than easier to handle.

3) Management: Process in inbound call centers and outbound centers can be considered as holistic customer communications. From calling to telemarketing, taking feedbacks and addressing grievances of hundreds and thousands of callers, need experience and expertise. Only an expert management team can ensure the smooth and efficient working.

What risks can arise?

1) People Risk: Attrition rates can break the bone of any call center. Job hoppers or dull call center agents are of no use and cannot do any good to organization in any way.

2) Technology Risks: Fires, flood, power or system failure and data loss can sap the vigor out of any call center set up.

3) Management Risks: Management team lows on expertise and knowledge of business continuity can only result in dumped business. Management board in tandem with technology and man power can result in better deliverance of services and solid business strategy.

What can be done?

Call centers can be really popular with clients and masses if they tend to go to that extra mile to provide excellent quality oriented services. A right call center outsourcing services provider should have equal parts of above stated factors. For this, call centers are advised to screen candidates rigorously for skills and language aptitude. The technology should be bolstered by redundant power supplies and infrastructure insurance. Management should keep a keen eye on market moves.

The Ingredients to Run a Call Center Successfully

By: Morris Jane

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