The Need For Archive Storage

Various government agencies, law enforcement, and even the corporate world need to

safely store documents or files that are valuable, in the electronic format, so that they can be retrieved when necessary. Birth, death, and marriage certificates are of great importance and need to be recorded for various purposes.

Ownership of property is also essentially in a document format and needs to be kept safely. In fact, documents are still essential in spite of the digital age dominating our times. This has necessitated the need for archive storage facilities, which is now possible thanks to this digital age.

In order to store documents they first need to be scanned and then transferred into the electronic file format. When it comes to a large volume of documents, document scanning can be a tedious and costly process. However, a number of companies provide document scanning services. They have the necessary experience and infrastructure to handle large volumes of scanning, and archive storage jobs quickly and efficiently. Archive storage facilities also have to be secured from theft, and even fires and other natural disasters.

Archive storage is also useful where the actual existence of paper documents is not required. Documents can be scanned and stored in the electronic format and then later destroyed, with only the digital copy being stored.

If you own a business in the UK, you will need to archive old documents in order to create more space for new ones. According to law, financial documents need to be preserved for 10 years. Other records too, such as customer details, medical records, etc need to be stored. Copies of contracts, customer records, audit and financial records, and drawings of plans etc. can also be kept away safely in an archive storage facility.

Archive storage needn't be expensive. You can avail of the services of a office document and archive storage company that will hold your documents in a secure environment. Very often, if your business is based in a large city, you may end up paying for storage in your own office as compared to an archive storage company. Your documents can be accessed quickly and easily with the use of bar code technology in a storage facility. Moreover, the conditions in an archive storage facility are more conducive for long term storage, where the clarity and quality will not be lost.

Archive storage is ideal for medical records storage where a large number of paper-based records of patients build up over years. Apart from being stored in the digital format, these paper records need to be kept as a backup. Companies that offer archive storage facilities make sure that your documents are well protected. Documents are stored a secure area with 24 CCTV and security guards round the clock. These companies also offer the services of storing each document in the electronic format as an alternative backup, which can be accessed from any location. Sensitive data when lost can prove to be costly. In fact, millions of pounds are lost due to mismanagement of sensitive data. Therefore, use the services of an archive storage company can protect losses of this nature.

by: Lawrence White

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