Time Management: The Need Of The Hour
Time management review was done differently in different generations.
First generation: Reminders based on clocks and watches, but with computer implementation possible; can be used to alert a person when a task is to be done.
Second generation: planning and preparation based on calendar and appointment books.
Third generation: planning, prioritizing, controlling activities on a daily basis.
Fourth generation: being efficient and proactive using any of the above tools; places goals and roles as the controlling element of the system and favors importance over urgency.
What are the major time wasting factors?
Internal Factors:
Procrastination
Failure to delegate
Unclear objectives
Failure to set priorities
Crisis management
Failure to plan
Poor scheduling
Lack of self-discipline
Attempting to do too much at once
Lack of relevant skills
What are the tips for an effective time management?
Reduce your waiting time in daily activities. Think about all of the things you could accomplish if you could make use of this time.
Time you spend commuting on a train or bus
Time you wait at the doctor or dentist office for an appointment
Time you spend on a plane, waiting for your plane, or the time you spend waiting for your baggage.
Time you spend on hold on the telephone
The trick to making use of your waiting time is to always make sure you have something with you that you can accomplish in the event that you are kept waiting. For instance:
Reading correspondence: Utilize your waiting time in reading email. Some PDAs have e-mail capability, so you can read your e-mail on a train or plane or hospital.
Writing letters or memos: You can also write letters or memos with a notepad or a PDA.
Reading or listening to tapes: Carry a book or magazine or a tape with you. You can also download books and articles to your PDA. Instead of being impatient when you are delayed, this could be a perfect time to advance your own knowledge and skills. This can be a good idea to your business or to self-improvement.
Obstacles to an effective time management:
Unclear objectives: Its hard to hit a target with your eyes closed, and its just as hard to accomplish something when you arent exactly clear about what you want to achieve.
Disorganization: Organize the things on your desk. Disorganized messy desk may make us to step back in completing your tasks.
Inability to say no: Never say YES to all the works by keeping your priorities aside which were not in your list. Be helpful to others but within your time logs.
Interruptions: Most of us will be interrupted by unwanted phone calls and telephone rings when we are in between some urgent task.
Periods of inactivity: Sometimes we feel our self busy without any productive output. Recognizing and making use of these times can have a positive effect on our efforts.
All work and no play: Allocate some time to recharge yourself and start working with double energy. Balance your life and work by spending time with family and friends.
Time management is an act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity.Time management can be effectively done by using various tools and techniques.
by: WisdomJobs
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