Tips For Event Planning In San Diego

At a time when budget reductions are a reality for many companies all over the country

, it is more important than ever to find ways to cut costs without compromising your event planning in San Diego. Whether you are trying to organize a small corporate meeting or a large company wide conference, there are some things you can do to help cut your budget without sacrificing the quality and effectiveness of your event in San Diego.

When you are talking to vendors, caterers or venue representatives, be sure to ask about any special seasonal packages that might help defray the cost for your event planning in San Diego. Just about all venues offer different packages that include things like food and beverages as well as the meeting space, so you can still customize your get together and pay a discounted fee. Be sure to plan ahead as much as you can; you might even be able to lock in last years rates by booking as early as possible. While you are at it, for publicity you can ask the venue to donate a raffle prize or a door prize. They often will be happy to donate a few free meals, spa treatments or discounts on other offerings they have it means repeat business for them!

Negotiate the bar! Venues and caterers make the most money with guests paying for their drinks as they order them (are you surprised?) so ask them to comp something for you in return, whether it be a greeting beverage or agreeing to not paying a set up fee for the bar. At the same token, think about free entertainment. You can ask your employees if anyone has a band that wants to play for your event, or you can even collect employees favorite songs on your mp3 player and plug and play it at the venue. Some venues also offer free satellite radio, so be sure to ask this will only make your event planning in San Diego easier!

Before you book a specific time, be sure to ask what times of the day offer discounts you know, the off peak times. Mid week events and afternoon events are usually less expensive. Try to choose a venue with a beautiful view, and let that be your decor! This way you do not have to spring for flowers or other decorations. When you are deep into your event planning in San Diego, remember to choose plated meals rather than open buffets. Just about everywhere will have plates much cheaper than huge bars of food. Finally, ask about all possibilities and do not be afraid to ask the people you are speaking with for other ideas they may have about event planning in San Diego that you may have never even thought of.

by: Phoenix Delray

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