Tips For Great Presentation
Do you need to give a presentation in your office and you dont feel as confident as you would like to be?
Here are a few Tips and Techniques to deliver your presentation in a great way.
* If you have handouts, do not read straight from them. The audience does not know if they should read along with you or listen to you read. Speak to the audience!
* Do not put both hands in your pockets for long periods of time. This tends to make you look unprofessional. It is okay to put one hand in a pocket but ensure there is no loose change or keys to jingle around. This will distract the listeners.
* Use a pointer for what it is intended and then put it down, do not wave it around.
* Do not lean on the podium for long periods. The audience will begin to wonder when you are going to fall over.
* Speak to the audienceNOT to the visual aids, such as flip charts or overheads. Also, do not stand between the visual aid and the audience.
* Speak clearly and loudly enough for all to hear. Do not speak in a monotone voice, vary your tone and emphasise key points.
* Use backgrounds with colour on overhead transparencies and slides (such as yellow) as the bright white light can be harsh on the eyes. This will quickly cause your audience to tire. If all of your transparencies or slides have clear backgrounds, then tape one blank yellow one on the overhead face. For slides, use a rubber band to hold a piece of coloured cellophane over the projector lens.
* Learn the name of each participant as quickly as possible. Based upon the atmosphere you want to create, call them by their first names or by using Mr., Mrs., Miss, Ms. appropriate to the environment, maintaining professionalism.
* Tell them what name and title you prefer to be called by.
* Listen intently to comments and opinions. By using a lateral thinking technique (adding to ideas rather than dismissing them), the audience will feel that their ideas, comments, and opinions are worthwhile.
* Circulate around the room as you speak, if appropriate. This movement creates a physical closeness to the audience. Be aware that too much movement can be distracting and you want to be visible to all.
* List and discuss your objectives at the beginning of the presentation. Let the audience know how your presentation fits in with their goals. Discuss some of the fears and apprehensions that both you and the audience might have. Tell them what they should expect of you and how you will contribute to their goals.
* Get to the presentation before your audience arrives; allow plenty of time to set up ensuring you are comfortable with any equipment you are using. Be the last one to leave.
* You should be confident enough with your own material so that the audiences interests and concerns, not the presentation outline, determines the format. Use your background, experience, and knowledge to interrelate your subject matter.
* When writing on flip charts use no more than 7 lines of text per page and no more than 7 words per line (the 7 7 rule). Also, use bright and bold colours, colours which can be read clearly (not yellow). Use pictures and symbols as well as text.
* Consider the time of day and how long you are presenting for. The time of day can affect the audience. In training circles, after lunch is known as the graveyard section as audiences will feel more like a nap than listening to a talk.
* Be aware of peoples concentration span, you may wish to include interaction within the presentation to keep the audience alert and involved and interested.
* Most people find that if they practice in their head, the actual talk will take about 25 per cent longer. Using a flip chart or other visual aids also adds to the time. Remember - it is better to finish slightly early than to overrun. Practise!
by: Guru Shishyaa
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