Tips For Successful Web Conferencing
Around 87% of companies across the world are using web conferencing or planning to use it
. However, it is necessary that the virtual meeting is organized the right way to get the desired benefits of a web-based collaboration. Here are some tips that will help you conduct virtual meetings the way you should-
1.Ensure that the virtual environment is right for the meeting:
There are different types of meetings such as management meetings, project planning meetings, creative brainstorming sessions, sales calls, client prospecting meetings and real-time video editing sessions. However, in some types of meetings, it is necessary to meet people face-to-face like important customer prospect meetings, or personal employment development discussions. If you feel the content of meeting is right for a virtual meeting, then go for it. If you feel otherwise, go to meet your client in a face-to-face meeting.
2.Know Your Audience:
Before preparing for a
online web meeting, try to know you audience. It is necessary to know your audience before a meeting as it will help you prepare the right content for the virtual meeting that can be shared with all participants. The type of application used for virtual meetings should be easy to use, just like a phone call or the click of a button. You need to ensure that the participants are familiar with web conferencing technology.
3.Develop a plan and schedule for the meeting in advance
Before starting the virtual meeting, it is necessary to set rules for passing control and speaking. You can use technology that allows participants to click on a flag to ring or raise their hand in virtual presentation mode. Also set ground rules for personal chats, side-conversation chats and broadcast fashion.
4.Select the Right Moderator
A moderator plays an important role in defining the tone and helps keep the agenda of the meeting on track. The role of the moderator is to see that every participant has a chance to ask questions and comment on the topic. It is also the responsibility of the moderator to check whether any participant who wants to give a comment or speak is able to chip in. Ensure that the moderator you choose is aware of the features of web conferencing systems.
5.Save the content of virtual meetings:
Select virtual meeting software with features to save different content generated during virtual meetings such as whiteboard memos, documents, notes, discussions, chats and other important content. You need to ensure that session and audio files are both saved as they can be used by colleagues who were not able to participate in the virtual meeting for any reason.
Web collaboration services such as desktop conferencing can play an important role in your companys success. However, it is necessary to use the right web conferencing tools that will allow your partners, customers and employees to collaborate and interact effortlessly.
RHUB web conferencing appliance is an ideal tool for virtual meetings that offers a host of benefits over cloud solutions. Some of the notable ones include integration, branding and on-premise security. The web conference appliance is equipped with several essential features such as video conferencing, audio conferencing, web conferencing, and much more.
by: http://www.gomeetnow.com/
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