Two Steps To Upgrading Office Phone Systems

Do you want to talk to several people at the same time

, connect distant offices in a single one, make multiple calls abroad and save on telephony bills? Now all this can be done simultaneously. If your current office phone systems don't allow you to benefit from all the options, it's time to look for a more effective telephony solution. Here are two simple steps you need to take to have your office upgraded.

Step 1: Identify the drawbacks of the current solution

To choose the right new phone solution, you need to have a clear understanding of what you don't like about the current one - it can kick off your search. If you still use rotary phones, you don't have to think of some other reasons why the current solution needs to be changed. Rotary phones can hardly be compatible with other office equipment, which imposes some limitations on the effectiveness of your current office phone systems. The growth of the Internet technologies has taken companies to new heights. More and more business people choose IP phones, which allow making calls over the Internet. The new technology is based on the Voice over Internet Protocol developed to transmit decoded voice signals as digital data. Making calls at the click of a mouse is much easier, saving you time and money.

If you no longer use rotary phones, the reason of changing the current telephony solution may be less obvious. As a business person, you need to maintain communications with many people: customers, business partners, state institutions, etc. So the main application of your current office phone systems is keeping in touch with them. If you run a large company with multiple offices, you have assistants who help arrange work in distant locations. It may be rather time consuming to call them one by one when you need to discuss new business strategies. Advanced telephony technologies help save your time for more important issues than dialling telephone numbers as now you can call multiple parties at the same time.

You may have new telephony systems compatible with office equipment but there is still something, which forces you to replace the current solution with a new one. Many business people start looking for new office phone systems because of high bills on international calls. When you use IP-based phones, you don't need to pay for calling abroad because the call is made via the Internet and providers don't differentiate between national and international calls.

Step 2: Apply for a telecom audit

When you've found out why your current telephony solution doesn't meet your business needs, you need to choose the one which does. There are many package deals, which can improve your business communications but it may be tough to select the right one without expert advice. Business telecom specialists can study your requirements, check system compatibility and suggest the most suitable solution to you. You can also learn more about different office phone systems on the website.

Advanced telephony technologies allow handling business communications in a more effective way while benefiting from lower rates.

by: Dennis Scott

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