Types of secretarial

Types of secretarial

Types of secretarial

Secretarial

Administrative assistant is a person whose work consists of maintaining files, operating telephones, typing letters and other clerical functions. These functions may be entirely carried out to assist one other employee or may be for the benefit of more than one such.

In other situations a secretary admits new members and organizes official meetings and events.

A secretary has many administrative duties as the typing out of letters, files of paper documents, etc. The advent of word processing has reduced the time that such duties require, with the result that many new tasks have come under the purview of the secretary. These might include managing budgets and doing bookkeeping, maintaining websites, and making travel arrangements.

Secretaries might manage all the administrative details of running a high-level conference or arrange a lunch meeting. Often executives will ask their assistant to take the minutes at meetings and prepare meeting documents for review.

The work of an executive assistant differs slightly from that of an administrative assistant.

Executive assistants work for a company officer (private or public), and possess the authority to make crucial decisions affecting the direction of such organizations, a resource in decision-making and policy setting.

The executive assistant performs the roles of managing correspondence, preparing research, and communication and with an ability through this understanding to decide which scheduled events or meetings are most appropriate for allocation of the executive's time.

An executive assistant may from time to time act as proxy for the executives, representing them in meetings or communications.

An executive assistant differs from an administrative assistant in that they are expected to possess a higher degree of business acumen, be able to manage projects, as well as have the ability to influence others on behalf of the executive.

A personal assistant is someone who assists in daily business and personal tasks. In design PDA or personal design assistant is common.

A businessman or businesswoman may have a personal assistant to help with time and diary management, scheduling of meetings, correspondence and note taking. The title of a business personal assistant is often shortened as "PA". There are also personal assistants who work specifically for disabled people, and whose salaries may be paid by an individual or by social services on an individual's behalf.

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