Uses & Benefits Of Electronic Document Management Software
If you are still classifying documents manually
, analyzing their content, and sorting them into categories prior to scanning; you need a solution that automates and speeds up that process. Electronic document management software provides a unique content-analysis engine that reads documents like a person would, transforming document classification from a manual process into a completely automated activity which is a huge time and resource-saver.
Automatic Separation and Classification
Electronic document management software accurately identifies unstructured and text-intensive documents, reducing the need to pre-sort prior to scanning. Using technology developed for the U.S. intelligence community by Content Analyst, electronic document management software goes a step beyond traditional OCR/ICR, image analysis, and keyword or phrase identification. Like a person, it reads documents - looking for patterns, concepts and associations. Soon it will understand your entire range of document types and accurately sort them, eliminating the need for manual classification.
Key Benefits of Electronic Document Management Software
- Eliminates manual pre-scan sorting and document separating
- Enables automatic processing of mixed document batches
- Increases customer satisfaction with faster and more accurate document processing
- Improves document processing efficiency
- Reduces error resolution time and costs
- Easy to get started, electronic document management software learns from your documents
- No keyword dictionary to create and maintain
- Easily integrated with any scanning or capture solution
- Seamlessly integrates data into any enterprise applications including ERP and document management systems
Rapid ROI
Add this powerful new capability to your scanning, capture or forms processing solution to deliver a rapid return on investment. Electronic document management software automates document preparation and scanning, improving your document processing efficiency.
- Easy to start and manage - This software trains itself using your documents and automatically builds the conceptual associations between the content and the classification categories. No keyword database is required. Electronic document management software then accurately classifies your documents without intervention
- Rules-based - This software is rules-based so that it is easily configured, adapted, and integrated with other systems using the Rulerunner Service from Datacap. Datacap rules allow the user to control the processing very precisely, calling electronic document management software for all documents, or just documents that need to additional classification.
- Independent of sentence structure - This software deals with concepts and documents in their entirety unlike other solutions based on linguistic approaches, increasing classification accuracy.
- Virtually impervious to OCR and input errors - The mathematical techniques of electronic document management software greatly reduce the effect of OCR or spelling errors that "throw off" solutions based on natural language and linguistic concepts.
Today, most organizations take days to manually read and sort inbound communications before scanning and routing them for action. Faulty manual identification often causes further delays. Whether you are a mortgage or insurance company, a law firm, health care organization or a government agency, you need to improve the efficiency, accuracy and the speed of document processing. Electronic document management software saves precious time - and money- by using its "brain" to understand and classify your documents - automatically, without manual intervention. You and your customers will be more satisfied.
by:Ron Thompson, Jr.
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