What is the need to split PST file

Personal Storage Table (PST) has a great importance for those who use MS Outlook for email communication

. MS Outlook saves emails, notes, contacts, journals, calendar items, etc. in the PST file; therefore, the PST should be managed properly. From managing PST we mean from managing its size. MS Outlook has a maximum size limit of 2 GB for the PST file in Outlook versions earlier than 2003 while the size limit is 20 GB in Outlook 2003 and 2007. On crossing the maximum size limit the PST file gets damaged and all of the emails, notes, contacts, journals, etc. stored in the file become inaccessible. Therefore, to keep you away from the data loss, you should split PST file when it is about to reach its maximum size.

Now, if you are thinking that how to check the size of the PST file and what to do if the PST is about to reach its maximum size limit then do not worry. This article provides you detailed information about checking the size of the PST file. Following steps help you check the size of the PST file:

Start MS Outlook.

Select your mailbox in the left panel.

Right-click the mailbox and select the Properties for Mailbox option. A dialog box appears.

Click the Folder size button. The Folder Size dialog box appears. This way you can check the size of the PST file having your mailbox.

Click the Close button to exit the Folder Size dialog box.

Click the OK button to close the Properties dialog box.

Another way to check the size of the PST file is to explorer the folder where the PST file is located. Once you have explored the folder where the PST file is located, right-click the file and select the Properties option. Now, you can see the size of the PST file. This is how you can manually check the PST size on regular basis. However, MS Outlook also helps you know about the size of the PST file i.e. when the PST file reaches around 1.5 GB Outlook starts responding slow. So, if you are consistently facing slow performance of MS Outlook then you should understand that PST size has been increased due to which Outlook has become slow.

Now, when you know that the large size of PST creates problems like sluggishness of Outlook, data loss due to PST corruption, etc. you should Split pst file into small PST files so that these problems can be resolved. However, there can be other reasons for PST damage but the PST size is one of the major reasons behind its corruption; therefore, the PST size should be managed on urgent basis.

The Split PST tool can be used to manage the size of the PST file i.e. to break the large PST into small PST files. Outlook treats each split PST as individual file; therefore, Outlook's performance gets automatically improved and the chances of the PST corruptions are reduced to a considerable extent.

What is the need to split PST file

By: ByrnEvans

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