How To Plan A Corporate Event
Planning corporate events may seem an easy task but is actually quite complex as it involves much more than simply booking the venue
. For anyone who is responsible for booking their companys corporate events, the whole experience can be extremely stressful and so any help is often greatly appreciated. The venue is of course an important factor but consider also these top tips.
Corporate events are varied and consist of training seminars, business meetings, the firms annual dinner and dance as well as exhibitions and conventions. The list is endless with many points to be catered for, including the entertainment. Choosing a company who is both professional and has experience of booking corporate events is essential when you are locating a venue, which is why here at Holiday Inn UK we offer a dedicated Meetings Host who will help you organise an event to be proud of. We will work with you and your Meetings Host will take care of all the finer details to ensure the success of your event.
One of the most useful meeting planning tips to remember is the timescale. As soon as you are aware of a forthcoming event you can start the search for an appropriate venue. As soon as you have the venue sorted out, you should issue the invitations so your guests have as much prior notice as possible and can arrange their schedules. As many companies now have to work with a tighter budget you may have to consider keeping costs and overheads to a minimum, so book your venue as early as possible.
Before your corporate event takes place, it often helps to organise a meeting with your venue coordinator so you can discuss requirements for the room and catering arrangements, remembering to cater for any special dietary requirements. Our Meetings Host can help you select the most appropriate room layout and any refreshments from coffee and biscuits to the catering. If you are planning a business seminar, you will want everything to be organised and to run smoothly; our Meetings Hosts will arrange everything including the IT, audio-visual and telecommunications. Keeping to a schedule emphasises your professionalism to your guests and helps them stick to their own personal schedules.
It is not uncommon to require accommodation for attendees or staff members and it is often a great help to those travelling if there is somewhere on hand offering great hospitality and comfortable rooms. When a corporate event is held on-site, it makes arrangements so much easier not only for the organiser but for those staying overnight as well. We made our name in the hospitality sector thanks to our great service and can ensure your company creates a professional image.
Organising corporate events need not be such a stressful experience, which is why it is advisable to work with a professional supplier with experience. At Holiday Inn UK, we can provide meeting planning tips and know just how to make your event a success for everyone.
by: Emma McCann
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