How To Plan Corporate Events
If you have been assigned the task of planning for corporate events
, make sure you cover all the things essential for the party. Here are some helpful tips:
1. Address the why, what, how, who, where and when questions.
You should know the preliminary details first. What is the event for? Why is it being held? Who should be invited? When is it going to happen? Where is the venue?
Understanding the answers to these problems can actually help you come up with a party theme that is really suitable for the occasion. If it is a company anniversary or something similar, you can scout for more formal places to conduct the event. If it is a team building event, look for a place where everyone can relax and have fun. It really depends on what the event is for and who will be invited. The goal here is to make corporate events as appropriate to the purpose of celebration as possible.
2. Scout for a place to hold the event.
The venue is one of the most important things you have to consider. As soon as possible, start scouting for place that can hold the number of guests your company is going to invite. It has to be a place that is accessible to guests. A beautiful and entertaining place is also a bonus point. Make sure the venue also fits well for the occasion. You cant exactly go to a luxury hotel if you are holding casual team buildings.
3. Send out invitations.
One of the mistakes people often make is forgetting to send out invitations or forgetting to send them on time. Send RSVPs and invitations as early as 5 weeks before the event. This will give enough time for the invited guests to send their RSVPs. This will also give you ample time to contact your important guests and find out if they are going to attend.
4. Create an event program.
Corporate events should have a program. There should be a host for the night. Create the sequence of events for the day or the night. If you are going to have a live band playing, make sure you rent AV equipment, sound systems the whole nine yards. Document the event by hiring video production services.
5. Hire top-notch events companies.
In case you need video production services, make sure you hire a company that can go to the event on time. Check the reviews of the video production services or find out what other people are saying about the company of the AV equipment you are renting.
Corporate events should go smoothly.
Video production services have to arrive on time.
AV equipment should be working well. Organize all the things you have to do at least a week before the event.
by: Sarah Shore
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