A Badge System Is Benefical for Your Organization

A printed plastic card cannot provide the complete security needed for your organization

, but that PVC card customized into your employees ID badge is an important piece in the framework of your security policies and procedures that you implement to keep your employees, physical virtual assets safe. To make these badges, you will need to have many of the badge system components in place before implementing an identification system in house.

ID Card System Components

Badge Printer

The ID card printer selection is often based on the card output requirements. To choose the best printer for your organization, you need to know if the card will be printed on just one side or both sides of the printer. Sometimes a higher level of printer is needed due to the requirements of the card. If you need high security options on the card or if you will be printing a high volume of the cards, an entry level printer will probably not work for you. Specialized printer models are available for efficiently meeting specific needs.

Software

Current and future plans are important for badge making make the software possible. If upcoming plans are to save a database of cards or integrate printing capabilities from a network, some software options will not be the best option. Many software manufacturers provide a 30 day free trial of their software so you can get a good feel as to whether or not it will fit your badge making needs

Camera

Photographs of the card holder are common on most ID cards. Great pictures help to make employees less apprehensive about wearing their badge. Various camera options are available with each having limitations and advantages. Over the counter digital cameras, web cameras and high powered cameras may all be used to capture needed photographs.

Cardstock

Standard basic IDs are printed on 30 ml image grade cards. Newer methodologies and ideas have lead to many ID badge printers also printing on thin 10 ml cards and the thicker 40 ml cards. Cards with security measures or specialized functions are increasingly used. There is a thin sticky cardstock that can be used on an access card for the ID portion and can be adhered to the security card while needed.

Supplies

Additional costs of an ID card printer system would include printer ribbons, cards and cleaning kits. Badge holders may be used if the cardholders will be wearing their badges.

To make sure that badge printing continues without interruption, you will want to make sure that you have plenty of ID cardstock and printer ribbons available. These supplies are available from your security integrator or online. The cleaning kit is normally used about every 1000 prints. Current printers provide a warning message to indicate that it is time to clean the printer. Keeping the printer clean is important to the longevity of the badge system.

ID badges are not the cure all for the safety of your facility, but the printed cards are necessary in company security processes to provide the right kind of environment for organizational success.

A Badge System Is Benefical for Your Organization

By: Janice Winsterfield

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