A Brief Overview On Obtaining The Finest Tools For Business

Since the time of the invention of the facsimile machine in 1846 by Alexander Bain

, the equipment has surely come a long way. Called a telefax machine, it was a gadget considered as useful as the telephone which was invented 11 years earlier. Long a staple in the modern office, the facsimile equipment has gone through numerous upgrades including thermal paper to plain paper you could buy at any office supply company, speed upgrades in the technology and reduction in overall machine size.

As with all things, the clunky, large fax machine that took up major desk space in your office was substituted by a smaller, more efficient model which was then replaced by digital fax to email and email to fax services which requires no paper or machinery at all.

While many individuals still send faxes via equipment for office faxing, more and more people are turning to fax services online which are easy to setup, require no office equipment and send and receive faxes as PDF files that can print out or be stored digitally. Online services vary in quality and dependability so if you are thinking about changing over, youll want to do some research in order to get the best service for your money. Basically, an online fax service is inexpensive but the cost is not the only consideration that you have to think about.

Some things to look for when transitioning to an online service include the following:

Would you be able to send and receive faxes through email - This is crucial because you would surely like to be notified when a fax has arrived, and beyond that you want to have the easiest means of retrieving the fax. If a fax arrives via email, you ought to receive a PDF attachment which is readable in all platforms.

Exclusive facsimile number offered - Just like your fax line in your office, you should be able to get a unique telephone number that customers and clients can use to fax to you. Where you had a dedicated fax line in your office, you should have a number that is local to your location and unique to your business.

Multiple email address delivery - An online fax service that allows you to deliver mail to multiple addresses, makes it a more efficient system. This also reduces the possibility of mistakes whenever you are forwarding documents.

Free trial to try out the service - while there are a lot of services out there, you should look for services that offer a free trial. Being able to try out the service would allow you to determine the type of extras and services that you would like. You would also be able to determine if the service that they offer is just right for you.

Message archival services - while fax to email services are great, only the really good ones tend to offer message archival services as part of the package. This service is necessary in case something goes wrong on the email delivery or you need to retrieve the fax again at a later date.

While all of these options make any service worth trying out, one thing you should look for prior to signing up is a comparison of the service against the leading competitors and positive reviews from people using the service. One of the best signs of customer satisfaction is the length of time that the customer subscribed to the service. If most of the services customers have been with them for a long time, then it might just be the right online fax service for you.

by: Ricky Nicholson

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