A Look At The New College Management System

A few years ago, the system of management of large educational institutions was based

on a manual and computer based process that was quite complicated. Thanks to the development of technology, the new college management system is a vast improvement over previous systems. The new system is based on ERP or enterprise resource planning. A new ERP based software system has been introduced that will combine and integrate many functions within a college and bring uniformity of actions. While a majority of the existing universities are colleges are yet to implement the new system, many popular colleges are already running on ERP systems.

ERP based software has been developed by software companies with the diverse needs of colleges in mind. Some software companies have spent years of research in designing of such software, and they have paid ample attention to the configuration and customization of such software, so that there are minimal issues with the integration of the software with the existing system. It is often argued that college systems and functions are often differential in nature. However, colleges and universities that have implemented such system have encountered remarkably little or no problem during the integration and implementation.

There are many functions of ERP software systems. Firstly, such a system will bring the entire college under one cover, so that no work of any department goes unattended and accounted. The prime aim of the new system is to maximize the utilization of resources within an organization. The system will reduce the work load of all departments and functional branches to a large extent by converting many tasks into computerized jobs. There will be a reduction in the paperwork, which is will bring down the management costs. As a matter of fact, many software companies have claimed that ERP software will bring lower the admin cost up to 60% in some colleges.

The new system is also much secure, in regards with data preservation and data maintenance. Most ERP systems operate on a web based server, where the data is stored securely, only to be accessed by the top level management. This will, in turn, bring transparency in the accounts, which is something that every management wants. Tax officials and the audit department will find revising and checking the management tasks quite easy and uncomplicated. As the system will store the data on a secure server, the management and authorized personals will be able to extract data in the form of tables and charts without complications.

Colleges and universities must invest in the new ERP system for some convincing reasons. Apart from the benefits and functions stated above, the new college management system will offer a platform to develop improved relations with students and varied concerned parties associated with the college. Some ERP systems are technically advanced with the options of integration of new technologies such as GPS, Smart Cards and Biometric systems. The management and admin of a college must get in touch with software companies regarding the support and implementation of such systems.

by: chancellor

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