A few tips to change your new Leeds office into a reduced-paper and an eco-conscious office

A few tips to change your new Leeds office into a reduced-paper and an eco-conscious office

There is more than one reason why a Leeds office should cut back on paper consumption, for one the blatant environmental benefits, then the amount of money you can save and also because low-tech paper is not the safest way to keep private data protected.

So for a firm that is relocating to a new Leeds office in a new location then here are some pieces of advice to make it a modern and paperless office, supplied by OfficeBroker.com.

1) Firstly, check to see where exactly in Leeds is the local recycling facility. You need to know exactly where the recycling plant is and which roads to take to get there from the office. It is also a good idea to organise a collection service, as depending on where in Leeds you are based it may be quite far to the recycling facility.

2) Next, use emails rather than paper letters. One of the most effective ways to cut back on your office paper consumption is to use computer based messaging instead of the traditional sending letters, fax machines and memos. If you use this method then you will be able to reduce office spending and you will also make employees a lot more efficient as they will not longer have to travel through the office when passing a memo or letter but rather they can just click on send to action an email.

3) Newspapers, magazines and marketing materials can now all be received electronically, which means a paper copy is completely redundant. In fact, this use of paper is perhaps one of the most, if not the most, wasteful and inefficient use of paper that there has ever been. This is the case as the majority of the time magazines or papers will just end up in the trash, so if that is the case then it is just a giant waste of paper. Also if you subscribe to an electronic version of a magazine you will then be able to make use of articles in presentations or reports more easily than if you had a hard copy.

4) Eliminate the need for post-its with an office white board. Office workers always have something remember so they make a note of it and usually this is on a post-it note that is lying around on the desk but in a modern office a few whiteboards would be a much better option. This is the case as it is reusable and is really good way to make handy notes or jot down business ideas or reminders. As a result a whiteboard can be a great way to reduce the use of paper in the office. So if you have just taken serviced offices Leeds from OfficeBroker.com, then you should go to the nearest shop and buy a whiteboard.

5) Also remember that reducing paper usage doesn't just mean stop using A4 paper. It also means using an air heater to dry your hands in the bathroom rather than paper towels and by using reusable mugs rather than throw away paper cups. There is an endless list of things to do to reduce the consumption of paper, it might even be something as easy as making a corner of the office the official place for the waste paper bin.

Recently one of the firms we deal with decided to move to a Leeds office and they really made the most of the change to implement new procedures regarding the use of paper. After a few months they found that they saved a substantial amount of money and their staff was more efficient with paper.

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