Archive Storage Facilities Do More Than Just Keep Your Files

When your company started, the space around the office was just perfect for everyone

to fit in and continue on with their days trying to fulfil each of their duties. You have a couple of cubicles, a conference room, as well as other sections dedicated to specific functions. As a company grows, the bulk around the office grows with it too, and soon enough you will not have space for the employees and documents that you have.

For this reason, archive storage has become very popular, especially in the UK. It negates the need to expand the work area or to transfer to a bigger and more expensive location. It is the safest and most effective way for companies to store their files in a very systematic and space-saving way. There has been great demand lately and therefore a greater number of archiving facilities have become available.

What a lot of people do not know, however, is that aside from giving you the option to store all your files, these archive storage facilities do so much more than that.

1. Many storage facilities now offer document scanning services to their clients. This efficiently gets rid of the bulk around the office, as all files and documents will be reproduced and be made available as digital images.

Such services may vary depending on the specific need of the company. It can be a simple method of data collection to be stored for you on a disk, or you can opt to have a more elaborate cataloguing system wherein all your files will be stored in a database, so they can be viewed in the office or will be made available online, for an even easier access.

This is a very effective way to store files because it gets rid of the permanent junk and negates the need to visit the storage facility on a regular basis to obtain the files.

2. Another service available is Data Tape Rotation, which allows companies to keep an off-site backup for their files. Apart from storing hard copies, it is always essential to back-up computer files on tape and this system is made available for companies that need this service.

There is nothing wrong with the backup system that you are using right now. Perhaps you have assigned a person to be in charge of this, or maybe you have it on-site. The only problem that can arise with this system is if an accident happens; and there of course is no guarantee for that.

3. Finally, the most delicate service that these archiving facilities can offer is the option to destroy your files. This of course, will be done with proper care, so a request in writing should be made before any action will be done. You can opt to incinerate your files or to have them shredded; the decision is yours, but whatever your choice, you should know that this will be done according to your specific instructions.

Confidential waste bins will also be provided for you, so as to protect your very confidential files. This can be placed in your office so you can protect your operations from becoming exposed.

by: Lawrence White

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