Auto Respond Email Basics: What You Need to Know
Auto Respond Email Basics: What You Need to Know
An auto respond email is needed if you receive hundreds of emails everyday each of them requiring a response or notification of receipt to be sent back immediately. Internet marketers, bloggers, forum administrators and companies all use them to manage the thousands of email that get sent to them every day.
Internet marketers use auto responding services in a variety of ways. Usually it is used whenever an inquiry or a support ticket regarding a product they market is emailed to the marketer. The auto response is usually composed in such a way that notifies the sender that the email has been received and indicates the time of arrival in the email. This assures the sender that the email was successfully sent to the marketer.Bloggers and forum administrators on the other hand use auto responders to notify their readers or forum members regarding any emails sent directly to them by the aforementioned readers and members. Support tickets as well as notifications of changes made on the site are also managed by auto responding services. Should the blogger or the forum administrator be away from the computer for an extended amount of time, they can use auto responders to inform their readers or forum members that it may take a while before their emails can be replied to as the blogger or forum administrator is on vacation.
The on vacation feature that now comes standard in all email services is one of the first examples of an auto responding feature in emails. Companies use auto respond to take care of the thousands of emails coming into their services day in, day out. More and more companies are giving out their email address in the packaging and/or documentation of their products. Customers who are not satisfied with the product or have specific complaints about something can send emails to these addresses. In order to placate irate and dissatisfied customers, it is best to provide a prompt and immediate reply to their emails in order to keep from aggravating the situation.
Every email no matter the huge number of emails sent everyday can be replied to thanks to the auto responding feature. This is why while the complaints are queuing up in the support tracking system; the customer can be informed immediately that their complaint is being processed. Some free email programs like Gmail has some built in auto responding features. These features are very useful to use. Like the prior mentioned vacation notification, you can use the auto respond feature to inform those that emailed you to explain why you can't reply right away to the emails sent to you.
You can set up your auto respond email to give your explanation and every email coming into your inbox will immediately be sent that reply.