Autonomy Imanage Reduces Document Management System Cost
Document Management Systems are software applications that capture paper documents
and a variety of electronic files while providing for the storage, retrieval, security and archiving of these documents. The document management process begins with the conversion of paper documents and records to electronic files or the creation of a native electronic file.Conversion eliminates many of the obstacles created by paper: labor-intensive duplication procedures, slow distribution, misplaced originals and the inconvenience of retrieving files from off-site storage. Because paper files are also costly to process, duplicate, distribute and store, digitizing paper archives ultimately reduces operating expenses and overhead.
Good document management systems should have five basic components:
Creation, Capture and import tools to bring documents into the system.
Methods for storing and archiving documents.
Indexing and retrieval tools to locate documents.
Distribution tools for exporting documents from the system.
Security to protect documents from unauthorized access.
The world class Document management application iManage along with add-ons like pdfDocs, Litera, Omtool and DocAuto solutions enables more efficient collaboration, distribution of and control over information, files and records throughout your organization. It further helps simplify business procedures, document routing and e-mail notification.
Autonomy iManage Document management makes it possible to:
Manage millions of documents and retrieve the right one in seconds.
Share documents with colleagues while protecting confidential information.
E-mail files from the Document Management System instantly.
Access documents while traveling.
Export and publish documents to CD, DVD or the Web, as appropriate.
Back up files and records for disaster recovery.
While implementing a document management system can result in up-front costs, it does lead to long-term savings. In fact, a recent IDC study pinpoints the return on investment (ROI) of document management at less than one year, with a five-year ROI of 404%. Half of the organizations using our Document Management Solution studied had payback within six months. In fact, our quality document management system can deliver a rapid return on investment without overtaxing IT resources.
To know more about our products and see a live demonstration on our Document Management System and add-ons, please get in touch with us and enjoy our iManage, pdfDocs and Autonomy iManage products.
by: Peter Pal Disuja