Benefits Of Adopting Business Intranet

There are many benefits of using business intranet

. It is essential for many employees who are using it. In addition to being reliable and secure, it also enhances productivity. It is very cost effective and a highly efficient system. It does not take long for someone to learn to understand how to use this software and therefore an employee can learn to use it in a very short span of time. Adopting this software will help the organization in the long run as employees wont lose out on any work that may need to be done and can increase productivity because minimal training is involved in learning the functionalities of this business intranet.

1. Reduces Operating Cost: The most obvious benefit of adopting business intranet is its cost-effective feature that is gets as it transcends to a paperless environment. For example with an intranet solution, a company can publish most of the company documents through the intranet web site. This saves the company a lot of money that would have otherwise gone into printing expenses. Another cost reduction results from the reduced meeting, travel and telephone time when the intranet is used in a more effective and focused manner. Using internet also reduces the training costs in the company as all the training material can be made available on the intranet and employees can freely access them as per their own needs and convenience. The use of business intranet also results in training, corporate, administrative, and operational communications cost savings.

2. Saves Time: Business intranet can speed up employees communications through various forms of formal and informal communication like e-mail, chat facility and newsgroup transmissions. For example a single e-mail can start a string of e-mails back and forth for further communications. Another efficient means of communication is the use of forms on the intranet Web pages, such as forms for an employee survey. The data collected in this manner can be properly organized into useful database format and then it can be displayed on the computer screens of the person or group of persons concerned. This data can also be stored for future use hence resulting in saving precious time thanks to use of business intranet.

3. Increases Collaborative Efforts: Increasing communication and collaboration among employees is the basic requirement for adopting business intranet application. Intranet applications can enhance the communication and collaboration amongst company employees in various activities like just-in-time publishing, knowledge sharing to virtual team working. The intranet increases the level of collaboration in the company for various functions like broadcast publishing internally, managing projects in a distributed workgroup and virtual team working, editing and managing documents in a group, sharing corporate knowledge and support through intranet, online feedback mechanisms for improving HR function and practices (employee satisfaction surveys, opinions/complaints) etc. The collaboration between employees and the company is also indirectly through increased intranets. For example the contents in the business intranet like announcement section, organizational information, FAQ section, help desk, employee handbook, etc. are all oriented towards the employees by enabling them to understand about the company, its culture, other employees as well as motivating them and enabling new recruits to integrate to the company more quickly.

4. Increases Productivity and Effectiveness: Building a business intranet can vastly benefit the company by increasing productivity and effectiveness. It increases employees productivity by offering them a faster, easier, more flexible and open communication platform. The increase in productivity also results by adopting an improved learning and knowledge management system like the intranet. The intranet also contributes directly to the effectiveness of the company in producing business results. For example ,faster time to market by better communication to and with affected parties, improved coordination and agreements and rapid information access would not have been possible if such as system were not adopted. Effectiveness also increases as employees are ready to work much faster after getting better and faster feedback that is accurate. This is possible only because of business intranet.

by: Charles Funkel

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