Benefits Of Email Archiving For Business On-premises And Cloud-based
The correspondence via email has become the most fundamental means of communication in almost all businesses
. It can be said as a storage house of the messages and attachments of the business. Also, it can be said that it has company information and history which the enterprise may want to store, access and find.
In the initial stage of archiving solution, companies used to charge per GB of storage which made it really uneconomical. Also there existed misconceptions that emails had to be stored off-premises and thus the company had to bear high costs. Later it was found that it is cheaper to expand the storage structure in-house to store emails of the company.
Today, with the great advancement in technology, the businesses have many options when it comes to mailbox archiving solutions. It is much easier to find solutions that matched their needs and their budget constraints. Broadly there are two choices available-
.On-premises
.Cloud based
Now, which of the two is better for the company cannot be said without evaluating the needs and the abilities of the companys IT team.
Cloud based
In this, the email archiving exchangemanages and stores the emails of the company in an off-site data centre. It has the following features-
.It uses the best archiving techniques and is dynamically updated with time.
.Monthly charges are to be paid which are more or less predictable. Generally there is monthly one rate per user.
.No setup costs are involved as no infrastructure has to be maintained. The IT expenses are very low.
.Addition and deletion of users is very effortless and only those employees have to be paid that are making use of the system.
.Storage options, permissions and the mailboxes can be managed easily with a few clicks.
On-premises
In this the company has full control over the management of emails. Its attributes are-
A range of options for delivery such as on-site servers, virtual appliances/ servers or purpose built appliances.
Easily compatible and reduces the risk of hacking.