Can your business benefit from a file server?

Can your business benefit from a file server?

If you're a small business with more than one IT user, you will have probably encountered the problem of sharing files around your office. It's too easy to have more than one version of a document floating around the office on USB pens, CD's or over emails. Sharing files this way is insecure, inefficient, unreliable and definitely not advised.

This is where businesses can really benefit from a file server. Keeping all files in one central store has many benefits.

Firstly, IT users access the files directly from the server, meaning there is only ever one version of each file or document. Then there is the increased data security Your important files are not held on USB drives or CDs that are likely to be lost, stolen or damaged. An extra benefit of a file server is that, as they are all stored in one place, your files are easy to back-up.

A file server can share more than just files. Plug-in accessories such as printers and scanners can all be shared to all users on the network, further increasing efficiency and saving your business time and money.

A file server does not necessarily need to be expensive Manufacturers such as HP have entry-level solutions targeted directly at small businesses solely for the purpose of sharing files and resources amongst up to 15 users. The HP ProLiant MicroServer is a great example, costing less than 120.

Software such as FreeNAS is designed to be installed on a PC or server and turns the machine into a network-attached storage (NAS) device. A major benefit of this software is the cost as FreeNAS is open-source and freely available, there is no further investment needed in server software, whilst useful features such as iSCSI connections are easily configured.

The main benefits of a file server

Only one version of each file needed, no duplicates floating around the office

Increased security Files are not on USB keys or CDs which can be misplaced

Simple back-ups All server data can be backed up in one go

Other resources shared Printers, scanners, etc. all accessible to all users.

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