Control Many Email Accounts Using Outlook 2010
Did you understand that Outlook 2010 can handle all your e-mail accounts
? It can and when you set it up to do so, this offers you a solitary interface for dealing with all your mail. If you have a lot of accounts, this can be a big time and energy saver.
There are two sets of jobs you need to finish if you wish to manage your mail in Outlook. The very first is configuring Outlook for Gmail or Comcast or whichever mail services you are utilizing.
There's no way I can cover this part of the job right here, as it would take numerous posts this size to resolve all the usual e-mail solutions. That's why I've provided the link at the end of this write-up. It takes you to a website that has detailed directions for establishing many of the most usual e-mail services.
The second part of this is understanding how to deal with the different accounts once you have them set up. The rest of this post addresses that subject.
Exactly what To Do When You Receive Messages
Once you have everything in the very first part of the process established, Outlook will instantly examine each e-mail account for you, based on the settings in your Send/Receive teams.
When they come into Outlook 2010, messages get stored in different spots depending on the messaging process used by the service. For instance, messages from Gmail or Hotmail accounts normally wind up in their own set of folders, while messages from a lot of other solutions end up in the routine Outlook Inbox.
That begs the question of exactly how you know which messages are associated with which accounts? The messages that wind up in their own unique folders are effortless to figure out. For messages from various other services, you can always inspect the To: area of the message. The email address the message was meant for will appear there.
What To Do When You Are Sending Messages
When delivering messages, you can constantly control which account Outlook 2010 uses. Outlook constantly has a default account for sending messages, but you can tell Outlook to use a different account like this:
* When you produce a new message, Outlook 2010 presumes that you want to send the message from the email account you are working in right now. This is a substantial modification. In previous versions, Outlook presumed you wished to send messages making use of the default account.
* When you are replying to a message, Outlook presumes you want to use the same account the message was sent to. You can override this if necessary.
* When you forward a message, Outlook once again presumes you wish to use the same account the message was sent to. You can override this if needed.
Asking yourself exactly how you inform Outlook 2010 to use a different account? It's simple once you open the message in its own window. Look for the "From" button. It is located next to the "Send" button, and only appears if you have Outlook established to deal with more than one account. Click From and select the account you want to make use of.
Set The Default Account
You can effortlessly alter Outlook's default account if that will make things simpler for you. Follow these actions:
1. Click the File tab in the ribbon. This takes you to Outlook's new Backstage location.
2. Click Info in the menu on the left side of the Backstage window. This opens the "Account Information" screen.
3. Click Account Settings, then click Account Settings... in the menu that appears. This opens the "Account Settings" dialog box to the "E-mail" tabbed web page. You will see a box containing a list of the e-mail accounts Outlook is configured to make use of today.
4. Select the account you want to utilize as the default account (the present default account will be inspected currently). This triggers the "Set as Default" option.
5. Click Set as Default to alter the default account.
6. Click Close to return to the Outlook window.
That's all you have to understand to handle several email accounts in Outlook 2010.
by: Bill Calkins
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